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10 Best Virtual Event Planning Companies & Services For 2024

By December 6, 2023 February 6th, 2024 No Comments

virtual-planning-companies

Virtual events and conferences are no longer a temporary means to an end.

Zoom meetings, video conferencing, and working remotely are here to stay. Meaning that engagement within your remote workforce deserves some extra attention as we continue to evolve and adapt to a new world of work.

Meetings, trainings, and typical office interactions have now gone mostly virtual. But what about the fun parts? Keeping your teams genuinely connected is more important now than ever, and not being onsite shouldn’t stop you. Have you even held a fun event since the pandemic rolled in?

Team building retreats. Icebreaker games in the conference room to kick off the monthly sales meetings. Happy hours at the corner spot. These kinds of in-person events, although fun and engaging, have taken a back seat. As the remote workforce grows, so do the ways we collaborate and stay in tune and in touch with each other. Virtual events are definitely on the upswing.

But what does a fun virtual event even look like?

How do you coordinate with everyone when your team covers multiple zip codes or even country codes?

How do you get everyone together in the same space and keep them all engaged?

65% of employees working remotely claim they’ve never even participated in a virtual team building event. Probably because of the overwhelming details to deal with!

Fortunately for all of us, there’s an entire market of event organizers that host virtual events for just these reasons. They know you don’t have the time to coordinate all the people, timing, and communications needed to put together an entertaining and successful event by yourself.

You want to plan a memorable, engaging virtual activity for your team but you have far more important things to focus on than how to put it all together.

No matter the size of your group, small or large-scale, one of our picks for the top ten best virtual event planning companies can handle all the legwork for you. And your ROI will prove why it’s a brilliant idea.

In a hurry? Check out some of our favorite virtual team challenges:

Coworker Feud 🙋🏻‍♀️ Survey says, your team will love this Coworker Feud
Jewel Heist 🔐 A virtual escape room experience Jewel Heist
Knives Out Murder Mystery 🔪 Can you solve the crime before its too late Knives Out
Online Team Mini Games 🕹 The ultimate team challenge Mini Games
Virtual Team Jeopardy ❓ Time to wager your trivia knowledge Jeopardy

 

List of Virtual Event Companies For Business

1) Confetti

Best for groups of: 10 – 25

with-confetti

This virtual event company has it figured out. Choose from a wide variety of event options, from classic games, hands-on experiences with all material shipped to their “offices,” murder mysteries, and so many more. They make it so easy to engage your whole team in a fun virtual setting.

Notable companies that use Confetti:

  • Spotify
  • Google
  • Etsy

Why we love this virtual event company: The huge menu of topics provides something that will no doubt bring your teams closer together. Their options span from bring-your-own ingredients food and drink activities to full-service events with shippable components.

Pair this experience with: Happy Hour Celebration Box

Favorite Virtual Event Activities:

  • 🍷 Wine Tasting – Teach teams how to identify and appreciate the different flavors of wines.
  • 👸🏼 Drag Queen Bingo – An entertaining virtual game show that combines drag queens, music, and bingo for an unforgettable experience.
  • 🔐 Escape Quest – A virtual escape room adventure in which teams must solve puzzles and complete challenges to progress through the game.

“Our team was thrilled with the breakfast bar… Will definitely go to Confetti for our next office experience!

To request more information, check out Confetti here.

 

2) Outback Team Building

Best for groups of: 50+

OutbackOutback-Virtual-Party-Virtual-PartyOutback-Virtual-Party

For thirty years, Outback has been building and expanding on the creative venture that was born from a passion for hiking and paddling experiences. Today, they offer SO much more. Their virtual event services include training and coaching, as well as creative and engaging team-building events that add value and bring energy to your groups.

Notable companies that use Outback Team Building:

  • Microsoft
  • Netflix
  • American Express

Why we love this virtual event company: There’s something for everyone on this virtual event platform. Outback Team Building can connect up to 300 employees and ensure an inclusive and collaborative attendee experience for all.

Pair this experience with: Virtual Event Care Package

Favorite Virtual Event Activities:

  • 🎗 Virtual Do Good Games – An entertaining and socially impactful activity to bring teams together while supporting charities.
  • 💎 Jewel Heist – A virtual escape room that requires teams to decode messages to find a hidden gem.
  • Happy Hour Trivia – An online team-building event that brings teams together to compete in trivia games and challenges while enjoying drinks and snacks.

Outback-logo-virtual-event“Many from our team including our VPs said this was the best team building event they’ve experienced.”

To request more information, check out Outback Team Building here.

 

3) Hoppier

Best for groups of: 50+

Add “order lunch” to the itinerary for your next virtual meeting. Reward your teams with fantastic health and wellness subscription options. Or celebrate employee milestones with a gifted getaway. Whatever your occasion, these gift cards are the perfect side dish.

Notable companies that use Hoppier:

  • Starbucks
  • Shopify
  • LinkedIn

Why we love this virtual event company: Each card is loaded with the amount you choose and any funds not spent are refunded to you. No muss, no fuss, no waste!

Pair this experience with: Warm Wishes Curated Gift Box

Favorite Virtual Event Options:

  • 🌮 Food – Learn how to cook different types of international cuisine with your team through a virtual cooking class.
  • ✈️ Travel – Take a virtual trip around the world and explore different cultures and cuisines.
  • 🎟 Conferences – A virtual team-building event that combines conference presentations and games for a unique learning experience

“You get a virtual credit card that you can simply enter into UberEats or another platform and just order. Everyone that was part of the meeting enjoyed it. Thanks Hoppier!”

To request more information, check out Hoppier here.

 

4) The Go Game

Best for groups of: 10 – 500

weve-video

Combining virtual work and play has never been easier. The Go Game has a dedicated virtual event platform, Weve, that handles all the hassle of coordinating your virtual event and delivering a productive AND fun platform to connect your team. They deliver monthly event content to keep your groups “edutained.”

From onboarding, wellness, and DEI activities to happy hours and employee celebrations, there are hundreds of game options to choose from to ensure a fully inclusive and entertaining virtual event.

Notable companies that use The Go Game:

  • Disney
  • Nike
  • LinkedIn

Why we love this virtual event company: One of the most diverse and inclusive virtual event companies… period. With hundreds of event options and new ones added each month, there’s definitely something here to fit your team.

Pair this experience with: Virtual Event Swag Box

Favorite Virtual Event Activities:

  • 🏆 Original Game Show – An interactive live game show event that combines trivia, challenges, and team strategies for a unique, virtual, and entertaining experience.
  • 🏃🏻‍♂️ Virtual Amazing Race – A virtual team-building experience that requires teams to solve puzzles, complete challenges, and gain points through a variety of tasks.

“Our team is definitely closer after using Weve”

To request more information or book your experience, check out The Go Game here.

 

5) Unboxed Experiences

Best for groups of: 5 – 100

citybrew_beer_and_cheese

Your hops and barley fans will love these virtual events because of Unboxed Experiences’ beer and cheese pairings and seasonal beer experiences. However, the virtual event provider continues to expand their portfolio with tasty event packages that you can ship to your team around the country. Don’t want any beer? Check out one of our newest favorites, the Charcuterie Board Experience!

Notable companies that use City Brew Tours:

  • Twitter
  • Philips
  • Amazon

Why we love this virtual event company: Beer, cheese, and team-building make for a great combination. Tasting boxes can be customized with non-alcoholic options as well.

Pair this experience with: Sweet Celebration Gift Box

Favorite Virtual Event Activities:

city-brew-tours-logo“We had a fantastic time! It was great to have the cheese and other items for those who don’t drink.”

To request more information, check out Unboxed Experiences here.

 

6) Escape Game

Best for groups of: 25 – 50

The Escape Game Virtual Escape Room

This virtual event platform can easily accommodate your global team building needs, with super flexible scheduling. All the online events are designed to take only ninety minutes, from preparation to post-game photos. And all the planning is handled by their stellar event management team.

Notable companies that use Escape Game:

  • Tik Tok
  • Audible
  • Intuit

Why we love this virtual event company: Complete with creative details found throughout the adventures, some of their activities are actually completely free. It doesn’t have to cost you a fortune to connect your teams and have some fun together.

Pair this experience with: Virtual Event Snack Box

Favorite Virtual Event Activities:

  • 🕵️‍♂️ Monthly Mystery – Join an ongoing virtual escape game with monthly challenges to keep teams engaged.
  • 🗿 Ruins: Forbidden Treasure – Explore an ancient ruin and retrieve a concealed treasure through a virtual escape room. 
  • 🚀 Remote Adventures – An online escape game that requires teams to navigate their way through a virtual world and solve puzzles. 

“Really fun experiences and lovely staff. We’ve done two games so far and have had such a good time that we plan on doing them all!”

To request more information, check out Escape Game here.

 

7) Priority Experiences

Best for groups of: Under 10

virtual-tasting

This virtual event planning company is “a female-founded, family-owned and operated business,” run by an international panel of amazing women. They partner exclusively with small businesses for their carefully curated tasting products. For non-alcoholic events, soups, aged teas, chocolates, and mocktails are just some of the experiences offered. And for those on the “stronger” side of the menu, a variety of wine, tequila, and craft beer packages.

Notable companies that use Priority Experiences:

  • JP Morgan
  • Amazon
  • H & M

Why we love this virtual event company: Not only does this virtual event planning company support small businesses, but they also offer hybrid events and international shipping for your global team members. The fully customizable experiences are great team-building activities for the whole brew (or non-brew) crew.

Pair this experience with: VIP Treatment Care Package

Favorite Virtual Event Activities:

“The rave reviews from this team event are still coming in and it will be something we continue to talk about until our next one… This really brought the team together.” -Marina

To request more information, check out Priority Experiences here.

 

8) Laughter On Call

Best for groups of: 10 – 25

laughter-on-call

It all started with a daughter’s mission to help her elderly mother battle depression from Alzheimer’s Syndrome. In just a few short years, it’s grown into something so much bigger. Their virtual team building events are hosted by talented comedians and have served up laughter on a screen for some of the biggest organizations in the world.

Notable companies that use Laughter On Call:

  • Stanford
  • Pepsi
  • Samsung

Why we love this virtual event company: This virtual event company offers so many ways to combine laughter with valuable, interactive, team-building activities. And the source of their vision is proof that sometimes, laughter really is the best medicine.

Pair this experience with: Mindfulness Box

Favorite Virtual Event Activities:

  • 🤣 Laughter Training – A virtual team-building session that teaches teams how to use humor as a tool for connection and collaboration.
  • 🎤 Happier Hour –  A virtual team-building event that combines comedy and trivia for an entertaining experience.
  • 🖥 Zoom Icebreakers – A series of interactive activities designed to get teams talking and laughing. 

laughter-on-call-logo“With services like their Happier Hour, Laughter Training Workshops, and Laughter Gym, Laughter On Call brings in their team of compassionate and inclusive professional comedians to engage your employees in games inspired by improv and stand-up comedy and teach useful comedians tools to improve communication.”

To request more information, check out Laughter On Call here.

 

9) Marco

Best for groups of: 10 – 25

marco virtual experiences

Scrolling through their expansive menu, there’s literally something for everyone. Bring your teams together for interactive games, creative hands-on activities with shippable kits, and side-splitting comedy experiences, just to name a few. They offer some incredible virtual events, as well as amazing in-person activities if that’s your preference.

Notable companies that use Marco:

  • Apple
  • Slack
  • Uber

Why we love this virtual event company: Whether you have weeks to plan or just days to put together your event, this virtual planning company can make it happen. Sort the experiences by “lead time” and their event management team will handle the rest.

Pair this experience with: Unplugged Box

Favorite Virtual Event Activities:

  • 🍣 Sushi Making 101 – A virtual team-building event that teaches teams how to make sushi and appreciate the art of Japanese cuisine.
  • 🎨 Fluid Paint – A virtual team-building event that combines painting and music for a creative and fun experience.

marco-logo“Marco has become my go-to partner for curated, thoughtful, and fun team experiences that keep our distributed organization connected and inspired.” – Jenn Cornelius

To request more information, check out Marco here.

 

10) Woyago

Best for groups of: 10 – 25

Before the pandemic, Woyago was earning rave reviews for their live tours of Paris. They could be seen all over the city, hosting full-day events, nights out on the town, bicycle tours, and more. When the world shifted, they did too, and now provide your teams with live-streaming, interactive, cultural experiences from several countries across the globe.

Notable companies that use Woyago:

  • Apple
  • Chanel
  • IBM

Why we love this virtual event company: A virtual visit to a foreign country, complete with authentic, engaging tour guides and effective team building activities. Magnifique!

Pair this experience with: Culinary Enthusiast

Favorite Virtual Event Activities:

  • 🇮🇹 Scavenger Hunt In Italy – Take a virtual journey around Italy and find hidden treasures in each city. 
  • 🇫🇷 A Virtual Party In Paris –  An interactive virtual event that includes a variety of activities like French cooking, fashion shows, and games.
  • 🇮🇳 Incredible India – A virtual team-building event that combines Indian culture, music and dance for a fun and immersive experience.

woyago-logo“Can I give 10 stars? That was amazing! When I found the experience and saw the reviews the first thing that came to my mind was”Wow what do these folks do to have such great feedback?” and after the first few minutes I understood. They just do their best to give the best experience they can.

To request more information, check out Woyago here.

 

Conclusion

Don’t sleep on the feedback!

Collecting feedback from your employees on your virtual event is vital. This information lets you know if your event was successful, engaging, or frankly, a colossal waste of time and money. No one wants the latter.

Your employees’ feedback can help you determine how to plan the next virtual team-building event. The interactive options are endless, from group games and competitive activities to crafty creations and lively libations. And they can accommodate small department activities to large corporate events.

“Done well, virtual team building can help stand in for the connections and collaboration you’d experience with in-person working. It ensures employees feel cared for, connected, and inspired to be productive!”

Virtual event planning companies break down all the technical and logistical barriers to ensure a fun and effective exercise for your team members. These full-service, online event companies handle the management, planning, scheduling, shipping, communications, and everything in between, from beginning to end.

Just remember. You don’t have to go it alone. The virtual event planning services we’ve hand-picked above take care of all the headaches related to coordinating so you can simply reap the rewards of happier, more deeply connected teams.

 


Expert Advice For Working With A Virtual Events Company

Tip #1: Do Your Research

When planning your virtual event, managers should give themselves plenty of time to find the right company to work with.

This means scheduling time to research multiple companies and services to request information, receive price quotes, and determine what kind of event you are looking to plan.

Tip #2: Ask Your Team

employee feedback

While your team members might not know exactly what they like and dislike, getting a sense of how interested your group will be in a certain activity or theme is a great way to ensure your event goes well.

Regardless if you are looking to plan an event, managers should poll their team to learn about what types of activities their group would be excited to try.

Tip #3: Factor in Timing & Length

time-management

Since your virtual event will be attended by your group during or outside of business hours, managers should understand that this event should be the right amount of time.

Too brief and the event might not feel worth it for team members to join, but too long and you risk losing employees who cannot block out an entire afternoon. Many of the virtual event companies in this list will provide time options for you to nail down the right length for your event.


People Also Ask These Questions About Virtual Event Planning Companies

Q: What are the benefits of hiring a virtual event company?

  • A: Some benefits of hiring a virtual event company are:
    • Not having to plan every detail on your own
    • No logistical, functionality, or materials concerns for you
    • They handle all aspects of managing the entire digital event

Q: What does a virtual event planning service do?

  • A: A virtual event planning service handles all the details related to event marketing, planning, and materials. They also ensure attendee engagement and provide an entertaining live event experience.

Q: When should I consider hiring a virtual event company?

  • A: You should consider hiring a virtual event company if you want to provide an interactive virtual experience for your teams but don’t quite know how to manage the whole project.

Q: How do I choose the right virtual event company?

  • A: Choosing the right virtual event company is easy – identify how many attendees you’ll have. Then, let one of the virtual event management teams above help you choose the right experience and handle all the dirty details.

Q: How much does it cost to hire a virtual event company?

  • A: The cost of hiring a virtual event company will vary based on the number of participants and what type of event you choose.

Q: How should I compare virtual event planning services?

  • A: You should compare virtual event planning services based on their customer reviews, product offerings, and how well they meet your needs overall. Not all event management companies are created the same.

Q: How do I know if the virtual event planning service was successful?

  • A: You’ll know if the virtual event planning service was successful when your teams are raving about how much fun they had and how much they appreciated the event. Follow up with a survey to get the full picture.

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