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🚀 36 Freakishly Effective Ways To Be More Productive At Work In 2024

By May 25, 2023 May 30th, 2024 90 Comments

productivity woman at desk

It seems like more and more companies are adopting the motto “do more with less.”

So where does that leave you?

Ways To Increase Productivity at Work:

Scrambling to complete deadlines, wearing 18 different hats, answering the slew of emails and phone calls… you get the point.

The goal of this post is to help you find ways for you and your team to increase productivity at work. Instead of trying to do a bunch of these at once, find a couple that you can implement for at least 21 days (the time it typically takes to form a new habit).

1. The secret to effortless work efficiency

Anyone in back-to-back meetings until 5pm knows how hard it is to stay productive these days.

If you’re still pushing off lunch until 2pm, a simple “productivity hack” isn’t going to cut it. Instead of staring down disappointingly at your untouched to-do list every evening, attack the root of the problem.

If you knew that you could improve your team’s productivity by up to 80%, would you finally be ready to commit to a work operating system (Work OS)?

A centralized location to track your work, helps your entire team skyrocket their productivity. This drag-and-drop platform makes seamless collaboration your new normal.

Since all of your work is organized in one cloud-based Work OS, you’ll be able to eliminate the redundancies weighing you down. Say goodbye to data silos, chasing status updates, misaligned goals, disjointed tools, and conflicting priorities. For good.

Get ready to:

  • Eliminate energy-zapping meetings monopolizing your mornings
  • Color-code your tasks so you can evaluate your work at a glance
  • Sync your board with your Google calendar so you can prioritize for the week
  • Assign tasks to colleagues so everyone knows exactly what he/she is responsible for
  • Integrate existing productivity tools so all of your data is saved in one location
  • Automate repetitive tasks to free up time for more meaningful work

It is a simple and easy-to-use tool that people enjoy using everyday (not just Monday). Once you’ve tried, you’ll be hooked!


2. The Assist: Your shortcut to success

Think of The Assist as that one go-to friend — the one you always text for advice about work and other life stuff.

Each week, they send their newsletter full of actionable productivity, workplace culture, and leadership inspiration directly to your inbox.

The best part is you can read it all in about 5 minutes each week (not to mention, it’s completely free). See why thousands of problem-solving go-getters (like yourself) have signed up to receive The Assist!


3. Harness the power of work productivity templates!

One of the best ways to boost work productivity and improve your efficiency in the workplace is to use templates. Saving time on repetitive tasks allows you to focus more of your energy on higher-priority projects. The easier stuff can be batched together enabling you to get more done in less time and increase your productivity at work.

Whether you’re a busy executive, team leader, or work-from-home freelancer there’s a template out there that can help you work more efficiently. So next time you’re feeling overwhelmed by your work, remember that a template can be your best trick to improve productivity.

If you are looking for some ideas to get started, check out this template library with over 200 pre-made templates to streamline HR, Project Management, Marketing, and many other aspects of your business.

These are some of our favorite templates for better productivity in the workplace:


4. Run engaging retrospectives

Miro Retrospectives

Looking back — and ahead — has never looked so good. Think through what’s worked and what hasn’t in order to chart productive, actionable next steps using Miro’s FREE retrospective templates.

Team retrospectives can have a huge impact on they way your coworkers prioritize current and future projects. Team members can learn from their past wins and losses, and plan strategies to work into their upcoming project plans.

“In my opinion, the retrospective is the most important Agile ceremony – and it’s often the one that most teams skip. It empowers teams to inspect and adapt to the way they work rather than the work itself,” — Vanessa Sequeira, head of people design at Miro

Tip: Try the voting feature and a timer to create an inclusive action plan faster.

Over 1 million people join Miro’s visual collaboration platform every month.


5. Skip Unimportant Emails With SaneBox


Did you know the average worker spends at least 149 minutes per day checking work email?!

SaneBox is like an executive assistant for your inbox, saving you more than 2 ½ hours a week by using AI to sort and filter your email for you.

The unimportant emails get stored away where you can review them later — or not!


6. Make asynchronous collaboration into a strategic asset


With the shift to remote and hybrid work, many teams are no longer connected in the same way we were in the past.

This can make it harder to collaborate in real time and keep the ball moving on important projects.

ClickUp makes asynchronous collaboration easier than ever. Smart notifications and comment threads keep discussions pegged to relevant tasks.

Collaborative Docs offer one source of truth for teams to keep them aligned every step of the way from idea to execution.

The proof is in the pudding: 88% of teams see better collaboration with ClickUp!


7. List your “crucial results” for the day

Crucial results are a list of objectives that absolutely need to be accomplished during your day to move your projects and goals forward. Create a spreadsheet listing your top 3 crucials for each day. This will help you plan each day and make sure you’re maintaining focus on the most important tasks each day.

Organize and track your crucial results in a way that makes sense for you. Here are some ideas to get you started.

  • Enter your crucial results and associated tasks in this platform, and watch as the tool schedules to-dos in your calendar and helps you prioritize your workload.
  • Manage your goals in, an interactive project management platform that helps you plan work flows.
  • Create a spreadsheet listing your top 3 crucials for each day. This will help you plan each day and make sure you’re maintaining focus on the most important tasks each day.

how to be more productive at work


8. Channel the science-backed secrets of willpower

Willpower isn’t just about rejecting things that are bad for you; it’s also about resiliently pursuing goals and desires you know will benefit you. Dr. Kelly McGonigal, author of The Willpower Instinct: How Self-Control Works, Why It Matters, and What You Can Do to Get More of It, says:

“We rarely think about willpower as actually just being the ability to do what really matters to us, what we really want in the long term, those choices that are consistent with our long-term goals and values.”

Dr. McGonigal says willpower is a muscle you can tone, and toning your willpower helps you focus your attention and be more productive in pursuing what you truly need or want to do. She says that many people use guilt and shame to compel themselves to be more productive and complete tasks they may not really want to do. Take a break and consider all the times you’ve shamed yourself for missing a deadline or not finishing a project in time to join your coworkers for happy hour. Unfortunately, this habit drains your willpower and your productivity. Dr. McGonigal says the things we feel guilty about, procrastination for example, are the ones we eventually revert to for comfort.

What’s the solution?

Forgiveness and compassion for yourself and your shortcomings. So if you’ve procrastinated an afternoon away, reboot your work productivity by accepting what you’ve done, forgiving yourself, and moving forward with renewed willpower.


9. Automate progress reporting

What’s the first thing that comes to mind when you picture workplace productivity?


Odds are it doesn’t include manually sending project update reports to key stakeholders.

Save time and increase your productivity at work by using this project milestone automation tool to keep everyone looped in as events unfold. View milestones by project, portfolio, or even with a weblink to make visualizing and communicating progress simple and beautiful.


10. Conquer procrastination by pairing the “2-Minute Rule” with Office Otter

The “2-Minute Rule” seems simple enough, but it’s a tactic that works to perpetuate a system of productivity.

Often interpreted as completing any task you think of that should take 2 minutes or less right away, the 2-minute rule can kill employee productivity if you take it at face value and don’t carefully implement it.

To use the 2-minute rule successfully, you should schedule time to get your to-do list for the day in order. While building this list, you should find that there are some small tasks that seem like they can be done in a couple of minutes. Do them!

Maximize efficiency by leveraging a free tool called Office Otter, which automatically turns your daily conversations via email, Slack, text, and even Siri, into tasks. 


11. Eat the frog

At SnackNation, we use 9am-10am as “Crush” time.

During this time, we get our most challenging tasks out of the way and don’t disturb one another with questions. Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Once you get started, you’ll quickly find your flow and get that task out of the way.



12. Never miss a thing with Otter live transcription

One of the concerns with teams working remotely is the loss of team cohesion and spontaneous creative exchange.

Otter with Zoom integration not only captures your team’s meetings in real-time, it allows each member to add written notes, pictures, and audio during and after the meeting. everyone’s contributed, Otter turns your Zoom call into searchable, editable, and shareable notes.

Your team’s ideas, plans, and next steps all captured in one place, then transcribed into editable and searchable notes you can share. You can’t get much more productive than that.


13. Eat healthy foods throughout the day to avoid energy crashes and keep your brain properly fueled

The food we eat is extremely important in boosting our brainpower and impacting how productive we are at work.

Imagine you eat a Snickers bar versus a fruit and nut bar – which do you think is going to give you the energy necessary to finish strong through the afternoon? Junk food not only affects your weight. It also causes decreased productivity and energy crashes.

Keep healthy snacks at your office to stay fueled for a productive day.

Work Productivity Tip: Eat healthy foods throughout the day to avoid energy crashes and keep your brain properly fueled Share on X


14. Complete tasks in batches

Tim Ferris, author of the international best seller The 4 Hour Work Week, is extremely good at finding ways to be more efficient in everything from work to cooking to bodybuilding.

One of my favorite insights from his book is how much more efficient it is to batch your activities instead of breaking them up into small chunks.

How can you use this in your day-to-day life to learn how to improve productivity at work?

  • Instead of spreading out data entry and reporting tasks throughout the week, set a block of time to knock it all out at once
  • Set meetings with colleagues back to back in the afternoon
  • Use the “2-Minute Rule” to knock out small tasks and beat procrastination
  • Work in 90-minute increments (using a work timer to keep track)
  • Craft a checklist for employee onboarding so that future work can be done easier and more efficiently
  • Answer voicemails for a chunk of time in the afternoon
  • Utilize automation to send scheduled messages or posts out with the social media software or collaboration tool of your choice

The logic behind this is that it takes time for you to get into a rhythm with whatever you’re working on. If you constantly start and stop that process, you’re wasting time getting back into your rhythm or catching up to where you left off.


15. Morning huddles with your team

This point made the list of employee wellness ideas for offices, but it’s also worth mentioning again here. Each morning, huddle together with your team for about 15 minutes and go over each person’s main crucial results for the day. This helps everyone get on the same page and lets people know where their assistance is needed.

And if you’re finding it difficult to dedicate the time to this, sit down with individual members of your team to go over lessons from the previous week and set expectations and goals for the week on Monday. Setting short-term goals and planning time to revisit them will help you better manage and measure your productivity at the end of the week.

Here at SnackNation we call them DR’s. Each of our managers meets with their team members to strategize how to best accomplish their goals and how to be more productive.

Work Productivity Tip: Each morning, huddle together with your team for about 15 minutes Share on X


16. Reduce time-drain from miscommunication with Grammarly

Do you ever feel like people completely missed the point of your email? Or do you ever read an email and wonder what the person was multitasking on as they wrote it?

Vague emails circulate the average office every day. The resulting misunderstandings and necessary clarifications waste time and frustrate people.

Avoid all this with Grammarly, a tool that recommends text changes that help you communicate clearly and accurately.

Pro-tip: Grammarly is a free Google Chrome extension that sends you these cool achievement reports that give you additional insight into your weekly productivity. I use it personally and here is an example of one:

17. Prioritize your most important tasks first

Stephen Covey’s book The Seven Habits of Highly Effective People, there’s a chapter dedicated to a subject he calls putting “first things first”. There’s a great analogy of this concept using rocks and a bucket.

Here’s a video that illustrates this concept from the book:


18. Put your phone on silent

Corresponding through social media, text messages, making phone calls and emailing, ranks as the 4th biggest workplace distraction behind food and bathroom breaks, and talking with coworkers.

Have you ever been in state of flow where you’re completely focused on the task at hand when your phone beeps or buzzes and gets you sidetracked? I think we’ve all experienced that.

Remove the distractions by silencing your phone, exiting out of chat applications and closing the inbox before you start any important task where complete focus is necessary.


19. Is that meeting really necessary?

Have you ever walked out of a business meeting and realized that it was a complete waste of time? You’d be lying if you said no. HR consultant Sharlyn Lauby of HR Bartender agrees:

“One of the biggest obstacles to productivity is business meetings. That being said, I do not think the answer is to abolish meetings or create funky rules like ‘no meeting Wednesdays’ or ‘only 10 minute meetings’. Organizations need to give employees the tools to run effective and productive meetings.”


So how can you do that? Make sure there is a set agenda and goal for each meeting.

No agenda and goal, no meeting. Also respect participants’ time! A one-hour meeting should only take one hour. If you end early, that’s cool. But don’t run late. You can help to avoid issues and maintain productivity by taking clear steps to plan and execute the goal of your team meeting.

For more ideas on how to have more productive before and during meetings, check out this infographic from our friends at Taskworld.

Follow this simple flow chart to determine if you’re ready to schedule a meeting or just wasting time:

Meeting Flow Chart HBR

Work Productivity Tip: Set an agenda and goal for each meeting Share on X


20. Get out of the office

Working remotely can help you increase your productivity by getting more done in less time.

While the office is an environment that can foster collective energy and resources, it can also hinder our productivity. People often interrupt others who are in the middle of work because they think their issue or question is urgent.

In reality, their issue is typically not urgent and can wait.

This study by the Harvard Business Review found that employees who worked from home were more productive AND less likely to quit their jobs.


21. De-clutter and organize your work environment

There’s a lot to be said about how much organization and less “stuff” can decrease your anxiety, thereby increasing productivity.

Having less clutter will help you think more clearly and waste less time searching for that misplaced document.

Toss out the trinkets and old papers sitting around your desk to see if it helps you become less distracted and more productive.



22. Stay organized and boost your productivity with Evernote

If you’ve ever experienced sudden panics as you try to remember which notebook you wrote that important note in—or if you just want to get your note-taking under control—then you need to check out Evernote.

This employee productivity software tool helps you take, organize, search, and share your notes. With all the information you need readily available and easy to find, you can enjoy the kind of uninterrupted work you need to cross off your entire to-do list.

Evernote keeps you connected to your note-workflow at all times on both your computer and mobile device. You are even able to update your notes offline and Evernote will immediately sync to the cloud once it is able to hop back online again.


23. Visualize next week this week with the “2-Hour Solution”

Train Your Brain for success tips for productivity

The “2-Hour Solution” was created by Roger Seip, author of Train Your Brain for Success.

It’s a method of spending 2 hours each week for the purpose of mentally creating the next week of your life. Roger swears by this method and claims that when he does this, his life goes well.

Use this time each week to reconnect with your goals, assess what has been working and what has not, and schedule your calendar for the upcoming week.

How does this differ from normal scheduling?

You schedule your “green time” (the work that gets you paid), “red time” (the time that supports your green time), “flex time” (unblocked time to prevent the unplanned from unraveling your plans), and “re-creation time” (the time to take care of yourself – i.e. hobbies, exercise, relaxing, etc). Most of the time you’ll find that you don’t even need the full 2 hours to make this effective.

For more on the 2-Hour Solution, you can read this short book summary.


24. Wake up early

Look at every top CEO, executive or leader and you’ll find they all have 1 major thing in common – they wake up early. How can waking up at 6am or earlier make you more productive at work?

need to increase productivityIt gives you the time you need to start your day right. Instead of feeling rushed out of the door each morning, you’ll have more quiet time to do things you would otherwise be too distracted to do.

You can read each morning, eat a healthy breakfast, or exercise before hitting your stride to start the day. I started doing this about a year ago and it has increased my productivity dramatically. I believe the ways in which you wake up in the morning can make a huge impact on your daily approach to life.

I typically find that I hit my most productive groove about 2 hrs after waking up. So now I get to read something inspiring or surf at dawn before most people even start their day. Then when I get to work, I’m ready to hit the ground running.


25. Stand more

Feeling a little sleepy around 3pm? Stand up!

Is your posture starting to wane? Stand up!

Do you notice that your team is having trouble staying focused in meetings? Stand up!

It’s simple, but it’s effective. At SnackNation our team members swear by their standing desks and the documented impact they have on productivity.

While standing at your desk doesn’t burn a significant amount of calories more than sitting, it can help diminish other health risks, like:

  • shoulder and back pain
  • obesity
  • diabetes
  • cardiovascular disease
  • cancer (especially cancers of the colon or breast)
  • premature death

And like most things out there, too much standing can be a bad thing. When you’re starting out try to have your standing periods coincide with your 90-minute work intervals.

Work Productivity Tip: Stand more Share on X


26. Learn to say no

Throughout your day, people will inevitably disrupt you to get your help or input on something. It’s so easy to say yes and take on more things, but this is counterproductive. Learn to say no more often to guard your time for your highest leverage activities.

Saying “no” to something is easier said than done, but there are ways to achieve to that end without coming across as combative or crass.

When someone comes to you with a request that you need to say no to, simply ask them to give you 15 minutes (or some arbitrary interval of time) to finish what you’re working on then by the time you come around to find out what they wanted, they’ll often have figured it out on their own.


27. Focus on one thing at a time

You’ve undoubtedly heard that multitasking is detrimental for productivity at work. Too many people fall victim to the trap of doing several things at once so it bears repeating here to help you increase your productivity in the workplace.

Multitasking lowers IQ and reduces the performance with which you can complete any task. So would you rather do 3 things with mediocre results or 1 task with excellent results?


28. Delegate like a boss

Do you ever find yourself wondering how you’re possibly going to complete all the work on your plate?

I’m willing to bet there are some low value tasks that you could outsource. Things like data-entry, document formatting or running errands are all going to eat away at the precious time you have during your day to get stuff done.

Luckily there are some great online services that connect you with cheap labor to get tedious tasks done so you can spend your time focusing on the most important projects.

Check out TaskrabbitoDeskFiverr and Elance to see if there’s something you could be outsourcing.


29. Wear headphones

woman listening to music through headphones

Working in a high collaboration environment can mean that people come up to you with questions all throughout the day, throwing you off of your rhythm.

Wearing headphones is a simple trick that can ward off questions that are either too menial or too complex to be answered in a face-to-face interaction. To disturb someone, at the very least, your colleague will have to have at the very least thought through the question in the moment it takes them to consider whether it’s worth the disturbance.

You don’t even have to be listening to music. Headphones on their own are a deterrent and help filter your communications in real life.


30. Give yourself less time than you think you’ll need

This is another piece of gold from Train Your Brain for Success. However long you think it will take you to complete a project or task, give yourself less time to complete it. You’ll find that giving yourself a deadline will keep you more focused to get the job done.

increasing employee productivity


31. Read in the morning

Most people don’t wake up super energized feeling inspired and excited to take on their day.

One of the best ways I’ve found to get my mindset in the right place to be productive at work is to read for about 15-30 minutes before I start my day.

Books on business, psychology, behavioral economics, productivity, and personal development are the subjects that I personally find to boost my creativity and inspiration for my day.

how to increase productivity at work - read more
Photo belongs to Kate Ter Haar via Flickr’s Creative Commons License 


32. Protect the time in your schedule to get real work done

We all have those days that fly by as we jump from meeting to meeting. At the end of the day, we come to realize that we didn’t actually get any work done. How can you make sure you’re as productive as possible each day?

Steve Boese, host of the popular HR Happy Hour podcast, has this advice for you:

steve boese of hr happy hour“One sure fire way to improve your work productivity is to make sure you protect enough time in your schedule, in other words, time that is not in meetings, conference calls, or any other activity that is not conducive to thinking, planning, and creating. Lots of us will book back-to-back-to-back meetings in a day, then all of a sudden it’s 6:00PM and we feel like we did not accomplish much at all. So protect your time, keep your most productive times meeting-free if you can, and even consider designating one afternoon, or even an entire day if you can, as a ‘meeting-free’ zone where you can dig in, concentrate, and get some ‘real’ work done.”


Work Productivity Tip: Protect the time in your schedule to get real work done Share on X


33. Listen to calming sounds to help you concentrate

Sometimes a bit of music in the background can help enhance your focus.

Studies show that music without lyrics works best for repetitive tasks. Outside of the variable effects, music can also have an impact on shutting on the sounds and distractions of a noisy office and create lasting workplace productivity.

I personally enjoy the calming sounds I find on Noisli.



Bonus: Treat yourself to motivate yourself

While most of us may do this naturally, it’s a very effective way of managing your habits and productivity.

When you incorporate rewards into your productivity system it helps train your brain to focus on goal-oriented tasks by tapping into your emotions. The reward you give yourself after completing something on your to-do list makes you feel good.

Simply put, people who are happy or feel good are more productive than those that don’t.


34. Replicate the body’s natural cycle

Jamie Lawrence, Editor for HRZone, recommends replicating the body’s natural cycle to boost productivity at work:

“Replicating the body’s natural cycle in office environments is a fundamental, but often ignored, part of improving productivity & wellbeing. So, is the lighting full spectrum?

Do you keep blinds and windows open to ensure there’s natural light and air circulating? Plants are another well-researched way to improve air quality and mood – they kill two birds with one stone.”

Work Productivity Tip: Replicate the body's natural cycle Share on X

With only so many hours in a day we must learn to work more effectively and efficiently if we want to succeed. Now take some of these tips and implement them in your working life.


35. Use a “blast-off” method to dive into tasks you don’t want to do

Most of us don’t have enough time in the day to finish all we have to do. When that’s the case, we definitely don’t have enough time to waste procrastinating our way out tasks, especially relatively simple tasks we just don’t feel like doing. We even waste time and energy coming up with things we need to do other than the thing we’ve been avoiding.


Entrepreneur Mel Robbins recommends the Five Second Rule, which involves conducting a 5-4-3-2-1 countdown and then launching yourself into the task you’ve been dreading. Robbins, also a motivational speaker, says this practice overrides bad habits and puts you in greater control of your actions. By using this Five Second Rule, you empower yourself to complete the task at hand. You’ll feel a rush of accomplishment and a flood of inspiration to take on even more.


36. Complete recurring tasks at the same time each day or week

The Happiness Project author Gretchen Rubin likes to summarize her love for a consistent routine using this quote from Flannery O’Connor:

“If you do the same thing every day at the same time for the same length of time, you’ll save yourself from many a sink. Routine is a condition of survival.”

While routine and repetition may seem boring, doing the same things at the same times each day empowers you to avoid decision fatigue, develop efficient habits, and complete tasks with speed and precision.



Bonus: Find the real, motivating reason for completing the task

Work Productivity Tip: Find the real, motivating reason for completing the task Share on X

If you experience a slump in your usual productivity, a lack of motivation might be the culprit. Rekindle your drive by reflecting on why you truly do your work.

Reporting on Charles Duhigg’s book Smarter Faster Better, Slate reporter L.V. Anderson explains:

“Motivation is the fuel for productivity in the face of apathy, and generating it is as simple as tying the task at hand back to a bigger, more important goal.”

Sometimes, asking yourself why you’re doing something simply isn’t enough, Anderson explains, as many people focus on surface-level motivations, such as keeping a job and a paycheck. But Duhigg insists anyone can find a deep, meaningful “why” behind their work if they dig deep enough; he cited an example of people who clean hospitals finding deeper meaning in their contributions to patient healing.

The why behind your work might not be obvious, but no matter what you do, keep digging until you find the motivation that gives you goosebumps.


Bonus: Stay on top of work with Favro’s visual overviews

As work grows, so does your team. That means, you need to keep everyone on track to deliver on time. And that in turn means, bringing all the pieces of puzzle together into something that makes sense.

Favro’s color-coded timelines and boards give your team clear visual cues about what’s happening at work and what’s coming next. That way, you and your team can get things done wasting time on unnecessary communication and administrative tasks. A simple, intuitive interface means getting started and using Favro is easy. And staying on top of work, is even easier.

(For a limited time — Use code SNACK when you sign up for your free trial to receive 25% off!)


Bonus: Use the power of optimism

In their powerful change manifesto, Switch, Chip and Dan Heath say,

“Rescue—if people are facing a daunting task, and their instinct is to avoid it, you’ve got to break down the task. Shrink the change. Make the change small enough that they can’t help but score a victory.”


Train your brain to be more optimistic about overwhelming tasks you’re avoiding by breaking them down and boosting confidence in your ability to actually complete them. As you complete each sub-task you’ve created, celebrate your progress. Experts say acknowledging progress is one of the most powerful ways to inspire motivation, and focusing on progress instead of dwelling on setbacks is the perfect way to keep optimism alive through a project’s completion.


Bonus: Get moving!

Exercise is not only important for the body, it is almost as important for your mental wellbeing. According to this article from Brain HQ, exercising has been shown to reduce stress hormones while also increasing growth factors in the brain necessary for new neuronal connections.

I’ve personally switched back and forth between exercising in the morning versus at night and I typically find that it works better for me earlier in the day. The motivation to go to the gym after a really long day is hard to find. However, the important thing is that you are consistent with your exercise.

tips for increasing productivity


People Also Ask These Questions About Increased Productivity At Work:

Q: How can I improve myself professionally?

  • A: You’ve taken the first step just by searching! Now, we need to identify exactly what you want to improve. Focusing on one area at a time is the key to creating long-lasting work habits. We’ve interviewed the best professionals to bring you Freakishly Effective Ways To Increase Productivity at Work.

Q: Why should I increase my productivity at work?

Q: When is the best time to be productive in the day?

  • A: At SnackNation, we use 9am-10am as “Crush” time. During this time, we get our most challenging tasks out of the way and don’t disturb one another with questions. Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Q: What does better productivity in the workplace look like?

  • A: Better workplace productivity can take many forms. There is no single answer to the question of how to be more productive at work. Instead, it may be helpful to consider a few different approaches and see what works best for you. Experiment with different techniques and find what helps you get your work done in a way that feels efficient and effective.

Q: How to be more productive at work?

  • A: One common way to increase productivity in the workplace is to set deadlines for yourself. Having a deadline can help you focus on getting the task done in a timely manner. It can also help to keep you accountable and make sure that you are using your time efficiently.

Q: What are some tricks to improve work productivity?

  • A: There are a number of different tricks that you can use to improve your productivity at work. Some people find it helpful to set a daily or weekly goal list to keep track of what they need to accomplish. Others find it helpful to break up their work into smaller tasks so that they can focus on one thing at a time. There are a number of different productivity techniques that you can experiment with to see what works best for you.


Bonus Resource: ProofHub

ProofHub is a powerful work management and online collaboration software that keeps your teams, clients, and project communication in one place. It makes it easy to create plans, collaborate with teams, keep things organized and deliver projects on time. It is equipped with advanced features such as workflows and Kanban boards, Gantt charts, and reports which are helping teams to stay organized and productive. In addition to this, you can also track time with ProofHub and manage work on the go with its mobile app (Android and iOS).

Bonus Resource #2: Timesheet Template from When I Work

If you want to save time on completing timesheets every week, here’s a free employee timesheet template for Excel that allows your employees to clock in and clock out with a button. Ditch the paper timesheets, get more time back in your week, and increase your productivity with this handy tool.

What other tips do you have to increase productivity at work? Tell us your tips & tricks on how to improve efficiency at work in the comments below.


Motivating & Managing Employees Resources:

141 Inspirational and Motivational Quotes for Work

How to Give Radical Feedback (Without Being an Asshole)

39 Thoughtful Employee Recognition & Appreciation Ideas for 2020 [Updated]

24 Freakishly Effective Ways to Motivate Employees

11 Insanely Powerful and Motivational Videos For Your Team

Managing Millennials in The Workplace: Stop Making It Complicated

17 Lessons Most First Time Managers Make the Hard Way

How to Run a Productive One-on-One Meeting

14 Essential Team Management Skills for First-Time Managers

Boost the Productivity of Your Meetings with These 26 Icebreaker Games

Insanely Fun Team Building Activities For Work


  • Rachid says:

    Great list Emil. I really liked it.

    However, what I liked the most is the tip #21. If you asked me what are the most common mistake people make when it comes to productivity, focusing on being busy would be in the top of my list. Unfortunately, some people misunderstood what personal productivity is all about.

    They think it’s about working more and being able to get “more” things done. But, it’s never about “more” done. What is common between all successful people is that they know what’s need to be done and what’s more important. They focus on the tasks that bring more value to their work and get them closer to their goals. Knowing what’s “more important” is the key to effective productivity and , ultimately, life success.

    Thanks Emil for your efforts. Keep up the good work.

    • Emil Shour says:

      Hey Rachid,

      You got it – choosing what to focus on is the underlying “secret” that successful people figure out. Thank you for your thoughtful comment here. Hope you’re enjoying the blog!

  • Eric says:

    To riff on 10, “Work remotely,” the idea of placing work on platforms and using them as work hubs as opposed to blending work and leisure and life and bills, etc, has improved my own efficiency, as well as my team’s.

    Three pretty fantastic project management tools that exist:

    Arrangedly ( — for its simplicity
    Trello ( — for its flexibility as a platform
    Slack ( — for its community of coders supporting the existing messaging app

    • Emil Shour says:

      Hey Eric,

      Thanks for adding these extra project management tools! This will be super helpful for our readers 🙂

  • Frank says:

    Reading morning surely helps me a lot. It helps me remember better. The other one which is found useful is saying NO, priorities are a big part of our life and saying NO brings in lot of change. Thanks for other tips 🙂

    • Emil Shour says:

      Sure thing Frank. It’s hard to do, but saying no and focusing on priorities is (in my opinion) the best way to be more productive each day.

  • Sasidar says:

    Hi Emil, Awesome tips to work more effectively and smart in the workplace. Lot of article i have reed but this one is best of all about improving productivity skill at workplace.

    • Emil Shour says:

      Thank you Sasidar, very nice of you to say. I hope you were able to successfully implement some of these ideas!

  • Shawn says:

    This is a great post.
    Can’t agree more with prioritizing our work.
    Every morning I will schedule my time for my most important work that will give me the most result toward my goals. I time-block the task and I find this very effective and productive.

    Thanks for sharing Emil. 🙂

  • Mia says:

    I love your list, it’s useful, friendly, clear and everyone may find something for them. The only thing I don’t agree with is the 26th point. Personally, instead of reading it every morning, I prefer to end my day at work with it, by looking at all the tasks I’ve put into ‘done’ column (I mean ) and reminding myself, why I’ve done them, what was the main aim, what was the purpose. And these purposes somehow create my ID statement 😉 And then comes the point 22nd… 😉

  • Wow so many great tips here!! Love the part about putting aside gadgets. I keep my phone and computer on do not disturb during the day, because I get really distracted by them.

  • Christian says:

    Glad I stumbled upon this article. Great read! I particularly like your tip to create a list of affirmations about yourself and read them each morning. It’s easy to lose your mojo at times.

  • Sharon Thomson says:

    Awesome list. Would like to add ProofHub in this list. ProofHub brings a blend of amazing productivity features that teams can use to run their day, their projects and their work-life. Tasks, Online discussions, Group chat, Reports, Gantt Charts, Proofing tool, Calendar, Timer, Timesheets, Quickies and what not; everything you need to bring teams together, collaborate and get projects delivered on time is available within this single tool.

  • Great article! I agree. I noticed that most of us try to be productive by cramming when we can simply increase productivity by having a clear plan and be able to identify if the other party is here to engage and not to just for an intellectual exchange.

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  • Sylvia Hancock says:

    Very good information on organizing your day and prioritizing tasks at the workplace. I will put some of these into place in my work world.

  • Shivam Sahu says:

    Hi Emil,

    Indeed a great share. I often face difficulties while working because I always get distracted from the work either by using my mobile phone or getting busy with social media posts.

    And by doing all such distracting activities, I always wastes a lot of time and all my important work remains pending. That’s why now I’m thinking to prioritize the most important work to do in the morning before any distraction.

    It might help me complete at least the most important task on daily basis and later I can do anything I want. But It’s really important to prioritize the work and increase the productivity.

  • Hey Emil,

    To be honest, #25 is what keeps me productive/motivated the most. I know it’s weird but I’ve created my own rewarding system based on a tier list of how I performed on a certain task. Each tier represents a fixed sum of money I save for leisure on weekends. It’s odd as hell but It keeps me going well.

  • Islamuddin Danish says:

    Awesome ideas. really liked them

  • Islamuddin Danish says:

    Awesome ideas, I liked them all

  • Amit Chawla says:

    Excellent post with great information

  • mike says:

    Woow ………. Thanx for sharing a great Guide on productivity

  • Elaine E says:

    Rescue time is good, although you have to use a paid version to get manual hours option. Time doctor has some great features and you can integrate it with your accounting system, tried it.

    I would also single out Evernote, awesome for clipping content you need for later! Bottom line, you nailed it with this list.

  • Hi ,

    Indeed a great share. I often face difficulties while working because I always get distracted from the work either by using my mobile phone or getting busy with social media posts.

    And by doing all such distracting activities, I always wastes a lot of time and all my important work remains pending. That’s why now I’m thinking to prioritize the most important work to do in the morning before any distraction.

    It might help me complete at least the most important task on daily basis and later I can do anything I want. But It’s really important to prioritize the work and increase the productivity.

  • Victor says:

    Impressive article! Getting distracted from the work in the office is very much normal nowadays. And it becomes even more difficult to focus on the work if you’re doing something very much boring.

    I’m glad that you have shared some productivity tips which might help me out. Let’s try them out. Thanks ☺️

  • thanks for the information

  • JayL says:

    Thanks for sharing. I’m constantly finding ways on how to improve productivity. To me, time is a crucial factor in life and it’s something I seriously consider upon. By being productive, I get to have time for other important matters in life, like being able to spend quality time with love ones.

  • Bartek says:

    Barron, thank you very much for the pdf short version of this article. While reading I thought it would be nice to have a checklist because your article is full of great ideas. I have to admit that No. 6 of your article is absolutely true. When I stop exercising for a week or more I start feeling less motivation to work and my energy vividly decreases. Thanks for reminding! 🙂

  • Paramdeep Singh says:

    Great article. Such an informative…Thanks for sharing it!
    Regarding #2: It is true that the use of technology makes your life easier, saves money, and saves time. Nowadays it is one of the most crucial elements of business success. You can use technology to improve your productivity. This is applicable even to small businesses.

  • Kelsie Parker says:

    Couldn’t tell you the amounts of time I’ve been in the middle of something and someone comes in and ruins the momentum good idea to have a “crush hour”.

  • Amara Khalife says:

    Great read!

  • Jennifer Irwin says:

    Thanks for sharing! I love this book “Your Brain at Work”. It has many good tips to improve your productivity at work as well’

  • Olga Babayan says:

    Love the article! Very usefull!

  • Emma B says:

    Lots of great tips here! Love the idea of putting your phone on silent and trying to decide if a meeting is really necessary. Definitely helps to stay focus and not break up the day constantly to regroup. Getting outside helps too!

  • Ayesha M-Peeroo says:

    I have a hard time saying no but I do agree that we have to sometimes let people know that we are unable to do something. I also like blocking out my calendar to knocking out a task. It has helped me a lot with expense reporting.

  • matt dawkins says:

    thanks for these some really nice methods to increase productivity. Will implement them soon

  • Bartek says:

    Great article!

  • Julie Goldstein says:

    This is awesome! We have sit to stand desks and they really help!

  • Monica says:

    This article is a bit long, but it is packed with great tips I know I will try out in my work and personal life. Thank you!

  • Rachel Jacobson says:

    I actually just started doing the reoccurring tasks I have each week at the same time each week. At first, I didn’t think it would really make much difference but I’m amazed about the impact of that one little tweak. I’ve also started batching my tasks throughout my day/week and that helps me stay focused and not spend too much time on some tasks.

  • Erin Adams says:

    I really liked the crucial list you should make every day. And also getting away from your desk and out of the office at least once a day

  • Andrea Talaga says:

    Love the 2-minute rule! Excellent idea.

  • Anita Maasen says:

    Get moving… such a simple idea, that we all know is good for us, that has such great benefits but is so, so, so hard to squeeze in most of the time.

  • Kristin Shafer says:

    I’ve been really struggling with getting my tasks organized. This list knocked it out of the park! I am so excited to try some of these ideas that I haven’t seen before.

    • Laura Nguyen says:

      Hi Kristin! Thanks for your feedback and we can’t wait for you to implement these ways to stay productive.

  • Laura Hogland says:

    Some great tips…thank you.

  • marsha says:

    I found this to very helpful and I will definitely use some of the tips.

  • Sarah says:

    A lot of the tips were great and spot on. Daily standups to discuss what work people are doing is helpful. Everyone has 1 if not 2 monitors in addition to their laptop screens which helps with productivity. Thanks for a great read. I’ll definitely use some more of these suggested tips.

  • Karen says:

    I find prioritizing and working on most important items first works well for me. I also block out time on my calendar when really pushed and put my internal text channels on do not disturb. I also try to come in earlier than everyone else as I get that time to work on items quietly without being disturbed.

  • Madison says:

    Super helpful post! For productivity, I set a timer for 50 minutes and eliminate all distractions and just get to work. Afterwards, I’ll set another timer for 5 minutes and do any type of physical movement that I can think of. It helps me stay focused and efficient and energized!

  • TJ says:

    The idea of wearing headphones as a deterrent is GENIUS. I can’t listen to music while working so it never occurred to me to just put them on with no noise. But I definitely keep comments or non-urgent questions to myself if I see someone with headphones in.

  • Stefan says:

    Great tips! I love #10 – let’s try that one out this week.

  • Kate says:

    Great tips, no doubt very useful! I adopted the habit of reading in the morning and it really makes a lot of difference in my day. Congratulations on the post!

  • Nathalie Argueles says:

    Yet another post I’m going share with my buddies on facebook. Thanks!

  • Ram says:

    Best tips and help at the workplace to manage stuff. Also, I go through the whole website and found eye cache thems with informative blogs.

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  • Hannah says:

    I love to read the article. It is really amazing and informative post. I hope everybody like this post.

  • fainacater says:

    Such an awesome and creative post, you have shared with us. I am glad to read it so thanks for sharing…

  • larrybejamin says:

    thanks for the article really interesting and useful

  • Qasim Khalid says:

    Doing work in batches was most effective for me. Thanks for sharing such a great stuff. It was really really helpful.

  • My boss is my inspiration because he has all the qualities you just mentioned now i’m encouraged to be like that 🙂

  • aditi says:

    very nice article.. after reading this article I gots many points which can I utilise while working. And will will change some working pattern as you have mention some tips. Thanks for sharing

  • Thanks for this awesome post! It’s very informative. I’ve been using Grammarly and Evernote, and they are useful for my daily tasks.

    • Richard Fendler says:

      Hey Chessa – happy to hear that you enjoyed our article! Do you have any other favorite productivity tools outside of Grammarly/Evernote?

  • Sudip says:

    Thank you for this awesome post. It was really informative.

  • You there, this is really good post here. Thanks for taking the time to post such valuable information. Quality content is what always gets the visitors coming.

  • Hey, Ashley Bell.
    This is the best article that I have found in which 33 effective ways to be more productive at the workplace are listed & explained very well. This article is really beneficial for me.
    Thanks, for sharing with us. Looking forward for more articles from your side.

  • charleswood says:

    Thanks for a marvelous posting! I definitely enjoyed reading it, you will be a great author.I will always bookmark your blog
    and will come back down the road. I want to encourage you to continue your great posts, have
    a nice morning!

  • You’re right. I think my multi-tasking nature and messy desk is becoming a great hurdle in my productivity. I need to first declutter get my desk organized with some cool desk/stationary organizers. The One Thing at a Time approach seems to help me set more specific purposes, and I will try it

  • Elena says:

    Organizing your day with minimizing Minimize distractions is the perfect solution to be productive while working at home.

  • Shawn says:

    Such a long, detailed, and useful list of productivity tips. I love all your tips. And I totally agree when you said to give ourselves less time to complete the task. I found that I can work better and faster when I reduced my work time and add a reward at the end of the day. 🙂

  • maryjane says:

    You’re right. I think my multi-tasking nature and messy desk is becoming a great hurdle in my productivity. I need to first declutter get my desk organized with some cool desk/stationary organizers. The One Thing at a Time approach seems to help me set more specific purposes, and I will try it

  • Biswajit Das says:

    These productivity tips are awesome! I procrastinate a lot to be honest but from the last few days, I changed my routine and now I am feeling better. Procrastination is the biggest evil of one’s productivity.

  • This content is detailed and recommendable! Thank you for sharing your ideas.

  • WorkTime says:

    Great article! I agree. I noticed that most of us try to be productive by cramming when we can simply increase productivity by having a clear plan and be able to identify if the other party is here to engage and not to just for an intellectual exchange.

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  • Anna Kredyt says:

    These productivity tips are awesome! I procrastinate a lot to be honest but from the last few days, I changed my routine and now I am feeling better. Procrastination is the biggest evil of one’s productivity.

  • zara says:

    Thanks for sharing the content, its important to enhance employee productivity and manage team efficiently,

  • Jahid Hasan says:

    Ashley, you nailed it.
    The concept of do more with less is the new way of work ethics and I believe we all have to be more productive at our work.
    I also use the Pomodoro technique to increase productivity at work. Aslo, the 80/20 principle helps me to focus on what matters.
    I never tried the “Eat that Frog” concept. The book is on my reading list. So hopefully I will try it out.

  • I have many things done and feel productive when I wake up early. That is worth trying because I feel sluggish when I start doing something late.

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