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🏅12 Best Team Expectations Templates in 2024

By March 21, 2024 May 8th, 2024

Does managing team expectations feel like an uphill battle? Are you curious about streamlining collaboration and boosting productivity?

In this comprehensive guide, we’ll explore the power of team expectations templates, a game-changing employee template that better connects employees to their roles and goals.

Clear communication, goal-setting processes, and well-defined roles are at the core of every high-performing team. With a few clicks, you can assign tasks, prioritize action items, and track progress in real-time, all while fostering a collaborative environment that celebrates wins and encourages constructive feedback.

Whether you’re kickstarting a new project, realigning team goals, or simply seeking to streamline your workflow, use team expectations templates as the expectations tool you’ve been looking for.

How We Chose the Best Team Expectations Templates

We evaluated each template for its suitability across various team organization approaches, ranging from rapid sprints and agile team formation to more long-term team structures. We realized that some team setups required fewer parameters than others, so we selected a mix of simple and complex templates to meet these differing needs. Templates also had to reliably demonstrate that they could handle different development cycles, from simultaneous to sequential, and that they could articulate who would be on the current project, for how much time, and who would be on future projects in the pipeline.

✅ Why trust us? The SnackNation team has been testing and reviewing thousands of templates for over a decade.

👉 Our selection process: We’ve hand-picked the team expectation templates included in this article using the following criteria:

  • Can be shared with the team
  • User-friendly interface
  • Visually Appealing
  • Customizable
  • Great for team collaboration
  • Save Time
  • Value added

Pro-Tip: Use “Command + D” to bookmark this list – we update it often with the latest and most useful team expectation templates!


Best Team Expectations Templates

  1   Employee Workload Template by ClickUp

🏅Best For: Planning upcoming projects

This template focuses on OKRs, from workload based on metrics of hours, timeframes, and ownership. The template adds extra control features, including a view of employee workload capacity, allowing you to create a work plan for upcoming sprint points, project deadlines, and the beginnings of new projects.

❤️ Why we love this team expectations template: More metrics give more insight into the status of each task.

👉 Try This ClickUp Template

✅ Pros:

  • Workload management: Clear overview of project assignments and time allocations.
  • Communication: Impart time estimates, task volume, and sprint points to the team.
  • Time Management: Set timelines for small goals with progress-tracking features.


  • This template does not include a space that details each team member’s responsibilities. Instead, it details the tasks and who is assigned to them.


  2   Team task List by Smartsheet

🏅Best For: Status meetings

Use an updated task list for your next team meeting. This template prioritizes tasks, assigns due dates, and assigns ownership. These few fields open up this template to create workflows and automation that set reminders, set criteria, and give weekly updates.

❤️ Why we love this team expectations template: It assembles easily with advanced features.

👉 Try This Smartsheet Template

✅ Pros:

  • Activity Log: A team-wide log displays updates, comments, and modifications.
  • Set reminders: Set automatic project reminders that go into your inbox.
  • Excel-Like Intuitiveness: Being familiar with Microsoft Excel reduces the learning curve for understanding how to use this template.


  • The default template is comprehensive, but it is difficult to create additional columns and rows that are as functional as the default ones.


  3   Team Tasks Template by

🏅Best For: Weekly team action items management

List this week’s action items in one place and add extra functionality; give each item ownership, priority level, and a time estimate. Together, these features let you evenly assign projects, manage high-priority tasks, and see the total hours required. This template strengthens the management of employee’s weekly agendas in a simple and easy-to-edit format.

❤️ Why we love this team expectations template: Time and energy displays enable management of task prioritization.

👉 Try This Template

✅ Pros:

  • Time Management: The calendar displays projects on a weekly scale.
  • Morale booster: A designated space for acknowledging and giving appreciation as tasks are completed.
  • Flexible Drag-and-Drop: The drag-and-drop feature simplifies task creation and management.


  • This template has fewer features over action items than other weekly itineraries.


  4   Marketplace of (role) Expectations by Miro

🏅Best For: Team meetings to clarify roles and responsibilities

A visual guide to running group discussions to learn employee information about expectations, goals, strengths, and more. The team leader does some initial legwork to get the meeting started, which starts a round-table discussion among all team members. Everybody writes down their expectations in detail in an organized and orderly structure. With this online collaboration tool, you’ll reach new depths of alignment and new levels of productivity.

❤️ Why we love this team expectations template: Whether it’s part of office management or for realigning the team at the start of a new project, this discussion style eliminates all misunderstandings and questions.

👉 Try This Miro Template

✅ Pros:

  • Constructive feedback: A reflection segment of discussion adds a constructive aspect to team collaboration.
  • Friction resolution: Contentions around expectations are identified and resolved.
  • Agreeable outcomes: The template is designed to bring up points of confusion or disagreement, and bring about mutually agreeable outcomes.


  • The initial setup to prepare and facilitate is complicated and requires some initial guidance.


  5   Role Expectations by Notion

🏅Best For: Defining roles

Creating a mission statement for new roles means measuring its success, defining its parameters among other departments, and setting smart goals. This template has minimally filled these fields and left room for you to enter your roles’ specifics. You get a strong starting point from which to set expectations with this template that has already generated fields like know-how, main tasks, collaborations, and decisions.

❤️ Why we love this team expectations template: It creates a performance management tool based on transparency and open communication.

👉 Try This Notion Template

✅ Pros:

  • Empowerment and purpose: Make connections between individual roles and company goals.
  • Narrow focus: Sections providing limitations about each role’s decisions and actions help define a role’s scope.
  • Performance evaluation: The use of key performance indicators enables performance expectations to be met, allowing for growth and opportunity.


  • The focus is on a single role versus an entire department.


  6   Team Charter Template by Miro

🏅Best For: Team alignment sessions

MIRO Team Charter Template

As your company grows, keep your overall goals in clear focus by creating an employee directory that outlines overall goals and objectives. Involve the entire team in drafting a company-wide vision that aligns everyone’s roles. The template provides a completed example session as a demonstration and leaves yours ready to be completed by the team.

❤️ Why we love this team expectations template: The team overview, accessible to all, improves cohesion and teamwork.

👉 Try This Miro Template

✅ Pros:

  • Collaboration: Team members converse about team goals, strengths, roles, and values in one document.
  • Paths: Indicate the flow of discussion on custom templates with the use of pathways.
  • Visually Appealing: Digital sticky notes, marker textures, and other visuals are organized and fun.


  • This complex template may require a facilitator to customize the template for your team’s needs.


  7   Project Charter by Notion

🏅Best For: Communicating team plan to stakeholders

Notion is a platform that supports highly functional templates, and this one is meant to be comprehensive enough to give all the details of your team’s functions to stakeholders. Using this template on a mobile device is especially nice due to its impressive organization. Involve everyone from project managers to stakeholders in creating your team charter conveniently on any device.

❤️ Why we love this team expectations template: Its professional formatting of key team points.

👉 Try This Notion Template

✅ Pros:

  • Team spaces: Manage projects with unique parameters in individual spaces.
  • Centralized hub: A digital hub for team information that promotes organization.
  • Team Wiki: Store documents in several major groupings: company overview, engineering, products, sales, and custom.


  • This complex template has a lot of buttons and spaces that require some explanation from the user manual.


  8   Action Plan Template for Staff by ClickUp

🏅Best For: Setting up procedures for staff

Utilize this practical action plan template to handle tasks and set up effective staff procedures by mapping out team objectives and strategies over days, weeks, and months. As a daily itinerary, this template neatly organizes everybody’s action items. It provides real-time communication with a comments section that can be updated daily. This sets the right tone to start the day and provides ongoing support that rolls over day after day.

❤️ Why we love this team expectations template: Its elevated calendar feature that focuses on daily and weekly action items and progress updates.

👉 Try This ClickUp Template

✅ Pros:

  • Gantt Charts: Map objectives, timelines, and milestones, into useful Gantt charts.
  • Progress Tracking: See how projects are coming along in real-time in the unified dashboard.
  • Materials Management: A field for resources required for each task lets employees determine if they have the right materials.


  • The lack of a hierarchy feature means individual tasks cannot be neatly broken into sub-tasks.


  9   RACI Template by Wrike

🏅Best For: Clarifying roles and building interoffice connections

Create an advanced folder for each project. The entire team gains access to a folder that displays helpful information like roles and responsibilities (within the project), budget, timelines, and more, depending on customization, for better project visibility. It becomes simple for everyone to know who to communicate with on any given project, program, or portfolio.

❤️ Why we love this team expectations template: Internal networking by displaying task ownership, strengthens both remote and office teams.

👉 Try This Wrike Template

✅ Pros:

  • Organized: Matrix charts communicate team goals and project objectives.
  • Project visibility: The dashboard gives the team a daily updated project overview.
  • Automated approvals: The unique feature expedites approvals through automation, reducing delays and bottlenecks.


  • It cannot account for tasks in different charts and graphs other than in standard grid mode.


  10   The Team Canvas by Miro

🏅Best For: 60-90 minute workshops to establish group dynamics

Knowing the strengths and weaknesses of the team has many benefits. To get there with this template, run a workshop that lets every team member answer a variety of important fields. Everybody’s responses are recorded on the same template, and the result is a template filled with everybody’s answers. The workshop improves team alignment and productivity.

❤️ Why we love this team expectations template: A reference document stating team characteristics and clear expectations becomes a useful management guide.

👉 Try This Miro Template

✅ Pros:

  • Guided Discussion: Nine concepts guide teams toward understanding roles, values, and strengths.
  • Versatile: It is useful during the creation of new teams, general alignment sessions, and new member onboarding.
  • Productivity framework: Insights gained from these discussions are documented in the framework, leading to improved team success.


  • Unlike other group discussion templates, this does not offer a space for individual reflection while the meeting is in session.


  11   Team Objectives Tracker by Smartsheet

🏅Best For: Objectives that rely on supporting documents.

This template improves project management in several key ways. As a project manager, you can share supporting documents as attachments and give comments on the next steps. Further sections divide overall objectives into deliverables, allowing segment comments and supporting documents to be sorted more accurately.

❤️ Why we love this team expectations template: Transferring documents from project owners to management is simplified.

👉 Try This Smartsheet Template

✅ Pros:

  • Centralized: All expectations, supporting documents, and objectives are in one organized framework.
  • Aligned deliverables and goals: Team objectives have a space that details their alignment with deliverables and goals.
  • Accountability Reinforcement: As employees give status updates, management can make adjustments to improve workflow.


  • There is no alert or automation system to create milestones.


Benefits of  Team Expectations Templates

Using team expectation templates provides accountability, alignment, and efficiency that contribute to each project and goal. Here are five more benefits of using these templates:

Workload Balance

Whether setting up from the early stages or making adjustments on the fly during an assignment, ensure nobody burns out.

Employee Improvements

When it comes time for a performance review, employees who have worked to their strengths and aligned them with organizational goals will excel.


Clear visibility and enhanced communication channels allow team members to work on projects because they know who is responsible for specific tasks.

Time Management

Weekly goal tracking, milestone visualization tools, and planning tools improve time management of ongoing tasks.


Automated messages, places for feedback and notes, and real-time knowledge sharing lead to more productive meetings.


Tips on How To Use Team Expectations Templates

Organizations that deploy team expectations templates can expect a workflow change that includes using a template.

Here are some tips to help you get the most of these templates and make them a seamless addition to your current organization:

👍 Accessibility

Ensure that everybody can access the document from their workstation. Answer any clarification questions about using and following the template.

👍 Utilize the features

Most templates have many integrations in the side panels and header bar that could be helpful.

👍 Bookmark it

Quickly access these templates by bookmarking them in the browser or desktop. Making it a part of the employee check-in process increases its chances of staying relevant.

👍 Update it

Review the template to take action when projects meet due dates, are completed, or as their status changes so the information remains current.

👍 Customize

Build on top of the template and adjust the wording, color theme, sections, and layout to your needs and preferences, making it a more enjoyable and functional tool.


Common Mistakes to Avoid With Team Expectations Templates

Lack of accessibility

If team members cannot access the template conveniently, its usefulness is diminished. Moreover, inadequate training or guidance on navigating the template can cause confusion and inefficiencies.

Infrequent updates

Failing to update tasks can quickly render the template obsolete. Avoid this by including the template as a process for project updates.

Unclear roles and responsibilities

One of the primary purposes of these templates is to clarify roles and responsibilities. If this information is not accurately captured, it can lead to confusion, overlaps, or gaps in task ownership. Ensure the template reflects the status of each team member.

Overlooking feedback mechanisms

Many templates include features for providing feedback and fostering discussions. Ignoring these mechanisms can hamper effective communication and limit opportunities for continuous improvement.

Neglecting time management

Templates include tracking time estimates, workloads, and deadlines. Ignoring these aspects can lead to unrealistic expectations or missed deadlines.

People Also Ask These Questions About  Team Expectations Templates

Q: What is a team expectations template?

  • A: Team expectation templates are online forms that convey employees’ goals, expectations, and responsibilities as they relate to an organization and its projects and tasks. By aligning employee expectations with the organization, this information improves employee engagement. The template can also record important metrics and performance indicators.

Q: How can a team expectations template help clarify roles and responsibilities?

  • A: Team expectation templates give management a platform to precisely convey the overall company goals, roles, and responsibilities of its employees. These templates also give employees a platform to convey their personal goals. Together, there is alignment between employee and company goals, roles, and responsibilities.

Q: Are team expectations templates customizable to fit different team dynamics?

  • A: Yes, team expectation templates are customizable to fit many team dynamics. They provide a framework with the important fields already completed, but they are adjustable. You can customize titles, dates, projects, numbers, color schemes, and more.

Q: Can team expectations templates be used for remote or distributed teams?

  • A: Yes, they are especially useful for remote teams because they are available online. Furthermore, they provide real-time collaboration, allowing the templates to be updated immediately whenever a team member adds information. This makes them useful for remote teams to hold team meetings.

Q: What are some common elements included in a team expectations template?

  • A: Some common elements included in team expectation templates are employee task assignments, role expectations, project due dates, daily calendars, and workflows.

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