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✅ 10 Best Whiteboard Templates for Teams in 2024

By May 4, 2024 May 6th, 2024

Unleash your team’s creativity and move from scattered ideas to stunning strategies using brainstorming whiteboard templates. These templates are the secret roadmap for brainstorming the chaos into collaborative magic!

Dive into SnackNation’s playbook and discover how these new whiteboards can reshape the way teams and stakeholders interact, ideate, innovate, and succeed. Get ready to revolutionize your next meeting or even icebreaker with the power of visual thinking!
Whiteboards are an indispensable tool for the modern thinker. They serve as a canvas for imagination and a launching pad for innovation. - Bill Gates Share on X

Whether you’re mapping out a project plan, brainstorming strategies, or organizing thoughts, selecting the ideal template is crucial, even if you have other creative ideas. It’s the blueprint that guides your creativity, streamlines your workflow, and fits teams of all sizes.

At SnackNation, we steadfastly believe in the transformative power of collaboration and transparency in the modern workplace. This listicle presents a carefully crafted selection of the most effective tools, backed by thorough research and our unwavering commitment to elevating your team’s collaborative experience.

Get ready to unlock the full potential of your team with our expertly curated recommendations!

How We Chose the Best Whiteboard Templates

Why trust us? The SnackNation team has been testing and reviewing thousands of existing templates and whiteboards for more than a decade. Our extensive experience has granted us unique insights into what truly makes a whiteboard template stand out amidst the sea of available options. Some also include tutorials to help you use templates.

Our selection process

We’ve hand-picked the top whiteboard templates included in this article using the following criteria:

  • 🤝 Can be shared with team: We prioritize templates that foster seamless collaboration among team members, allowing for real-time sharing and feedback, ensuring everyone stays on the same page.
  • 💻 User-friendly interface: Our chosen templates boast easy-to-navigate interfaces, minimizing learning curves and maximizing productivity.
  • 🎨 Visually Appealing: Visual appeal is essential in keeping users engaged and motivated, and that’s why our selected templates feature eye-catching designs and layouts that inspire creativity and innovation.
  • ✏️ Customizable: No two teams are alike, so flexibility is key. These templates offer ample customization options, empowering users to tailor the templates to suit their unique needs and preferences.
  • 🚀 Great for collaboration: Collaboration lies at the heart of effective teamwork. The chosen templates are specifically designed to facilitate seamless collaboration and foster success.
  • ⏰ Save Time: Time is precious. Our chosen templates are equipped with features that streamline workflows and eliminate time-consuming tasks, helping teams work smarter, not harder.
  • 💡 Value added: We’re committed to delivering maximum value to our readers. Each template has been carefully vetted to ensure it provides tangible benefits, whether it’s boosting productivity, enhancing creativity, or improving communication.

Best Whiteboard Templates

10. Ideation Whiteboard by ClickUp

🏅 Best for: Streamlining idea generation and collaboration

The Ideation Whiteboard by ClickUp serves as a comprehensive platform for teams to streamline the process of idea generation and collaboration. It provides a platform where team members and managers can brainstorm, organize, and refine ideas in real time, regardless of their physical location.

❤️ Why we love this whiteboard template: This template offers a user-friendly interface, allowing team members to easily contribute their ideas and collaborate effectively. With customizable features and integrations, it supports seamless workflow management and fosters a culture of innovation within teams.

👉 Try This ClickUp Template Here

⭐️ Pros:

  • Intuitive and customizable design enhances usability.
  • Facilitates seamless collaboration and idea sharing among team members.
  • Supports the organization and refinement of ideas, promoting clarity and focus in the ideation process.

❗️ Cons:

  • May require regular updates to address user feedback and incorporate new features.

 

9. Start, Stop, Continue Template by Miro

🏅 Best for:  structured discussions and continuous improvement

Start Stop Continue Retrospective Template by Miro

It provides a straightforward framework for employees to reflect on past practices and collectively identify actions to take moving forward. It offers a simple yet effective way to conduct retrospectives, gather feedback, and plan future actions. Participants are prompted to categorize their thoughts into three main sections:1. Start: What new practices or initiatives should be initiated? 2. Stop: What practices or behaviors should be discontinued? 3. Continue: What existing practices or behaviors should be maintained?

❤️ Why we love this whiteboard template: This template provides a straightforward layout that makes it easy for participants to understand and contribute their thoughts. Based on the feedback gathered, it helps teams identify actionable steps to implement.

👉 Try This Miro Template Here

⭐️ Pros:

  • Simple and intuitive design.
  • Facilitates open and constructive discussions.
  • Promotes a culture of continuous improvement.

❗️ Cons:

  • May need regular updates to remain relevant as teams evolve.

 

8. Remote Brainstorming by Notion

🏅 Best for: Generating ideas and collaboration in remote or virtual environments

Remote Brainstorming by Notion offers a dynamic platform for teams to create webinars and interact. It provides a versatile framework for brainstorming sessions, enabling teams to generate ideas, solve problems, and explore new opportunities remotely.

❤️ Why we love this whiteboard template: This online whiteboard seamlessly integrates with Notion’s user-friendly interface, making it accessible and easy to use for all team members. It promotes active participation and creativity by providing various tools and features to facilitate brainstorming sessions effectively.

👉 Try This Notion Template Here

⭐️ Pros:

  • Intuitive and adaptable design enhances user experience.
  • Encourages active engagement and creativity among team members.
  • Enables live collaboration and the exchange of ideas, creating a vibrant atmosphere for brainstorming.

❗️ Cons:

  • Limited guidance on specific brainstorming techniques or methodologies may leave some users seeking additional resources.

 

7. Reverse Brainstorming Template by Miro

🏅 Best for: Overcoming challenges and generating innovative solutions

The Reverse Brainstorming Template by Miro offers a unique approach to problem-solving by flipping the traditional brainstorming process on its head. Instead of generating ideas to solve a problem, participants identify ways to exacerbate or worsen the problem, which can lead to uncovering innovative solutions.

❤️ Why we love this whiteboard template: This template provides a fresh perspective on problem-solving and encourages creative thinking by challenging participants to approach problems from unconventional angles. It fosters collaboration and helps teams break free from conventional thinking patterns to discover innovative solutions.

👉 Try This Miro Template Here

⭐️ Pros:

  • Stimulates creative thinking and encourages out-of-the-box solutions.
  • Promotes collaboration and fosters a culture of experimentation within teams.
  • Helps teams identify hidden assumptions and biases that may limit problem-solving approaches.

❗️ Cons:

  • May require guidance or facilitation to ensure participants understand the concept and approach effectively.

 

6. Work Plan Whiteboard by ClickUp

🏅 Best for: Visualizing and organizing project plans

The Work Plan Whiteboard by ClickUp provides a dynamic space for teams to visualize, organize, and track project plans in real time. It allows team members to map out tasks, deadlines, and dependencies, fostering clarity and alignment throughout the project lifecycle.

❤️ Why we love this whiteboard template: This template provides a user-friendly interface with customizable features, allowing teams to tailor the work plan to their specific project needs. It promotes transparency and collaboration by providing visibility into project progress and facilitating communication among team members.

👉 Try This ClickUp Template Here

⭐️ Pros:

  • Designed for ease of use and accessibility, the layout accommodates all team members effectively.
  • Enables seamless collaboration and the sharing of information in real time, fostering teamwork and unity.
  • Aids in project management and organization, ensuring teams remain focused and achieve their goals within set timelines.

❗️ Cons:

  • Limited integration with external tools or platforms may require manual data entry or duplication of effort.

 

5. Flowchart Template by Miro

🏅 Best for: Visualizing processes and workflows

The Flowchart Template by Miro provides a versatile canvas for teams to create, edit, and collaborate on flowcharts, diagrams, and process maps. It offers a user-friendly interface with a wide range of stickers, shapes, symbols, and connectors, making it easy for teams to visualize complex processes and workflows.

❤️ Why we love this whiteboard template: This new template offers a customizable and intuitive design, allowing teams to tailor flowcharts to their needs and preferences. It promotes clarity and understanding by providing a visual representation of processes and facilitating communication and decision-making among team members.

👉 Try This Miro Template Here

⭐️ Pros:

  • Customizable shapes, symbols, and connectors enhance flexibility and usability.
  • Enables instant cooperation and responses, enhancing team unity and coherence
  • Supports documentation and visualization of processes, improving clarity and efficiency.

❗️ Cons:

  • May require familiarity with flowcharting conventions or training for team members to effectively use the template.

 

4. Web Whiteboard

🏅 Best for: Collaborative drawing and brainstorming

Web Whiteboard provides a simple yet effective platform for teams to collaborate in real time through drawing, sketching, and brainstorming. It allows team members to share ideas, visualize concepts, and work together seamlessly.

❤️ Why we love this whiteboard template: This tool offers a straightforward interface with basic drawing tools, making it accessible and easy for all team members to use. It promotes creativity and collaboration by allowing users to express their ideas visually and engage in real-time discussions.

👉 Try This Whiteboard Template Here

⭐️ Pros:

  • Straightforward and user-friendly design improves accessibility for every team member.
  • Encourages instantaneous cooperation and idea generation, boosting team unity and inventiveness.
  •  Aids in visual interaction and the exchange of concepts, nurturing an energetic and stimulating team atmosphere.

❗️ Cons:

  • Limited features compared to more advanced whiteboard tools may restrict functionality for complex projects or tasks.

 

3. Collaboration Hub by Notion

🏅 Best for: Centralizing team communication and collaboration

Collaboration HubThe Collaboration Hub by Notion is a centralized platform for teams to streamline communication, collaboration, and project management. It provides a versatile workspace where team members can organize tasks, share ideas, and collaborate on projects in real time.

❤️ Why we love this whiteboard template: This template offers a customizable and intuitive interface, allowing teams to tailor the workspace to their specific needs and preferences. It promotes transparency and accountability by providing visibility into project progress and fostering seamless collaboration among team members.

👉 Try This Notion Template Here

⭐️ Pros:

  • Tailorable and flexible design improves functionality and adaptability.
  • Enables effortless cooperation and exchange of information between colleagues.
  •  Supports project management and task organization, promoting productivity and efficiency.

❗️ Cons:

  • May require time for team members to familiarize themselves with the platform and its features.

 

2. Process Map by Miro

🏅 Best for: Visualizing and optimizing workflows

The Process Map by Miro provides an intuitive platform for teams to visualize, analyze, and optimize workflows and processes. Team members can create, edit, and collaborate on process maps, flowcharts, and diagrams to improve efficiency and clarity.

❤️ Why we love this whiteboard template: This template offers a customizable and interactive interface, allowing teams to map out complex processes and identify areas for improvement. It visually represents workflows, facilitating communication and decision-making among team members.

👉 Try This Miro Template Here

⭐️ Pros:

  • Adjustable forms, icons, and links improve adaptability and functionality.
  • Enables instant cooperation and input, fostering unity and collaborative spirit.
  • Aids in recording and assessing processes, assisting teams in pinpointing inefficiencies and optimizing operations efficiently.

❗️ Cons:

  • Limited advanced features or integrations may require manual workarounds for complex process analysis or data import/export.

 

1. Project Timeline Whiteboard by ClickUp

🏅 Best for: Planning and visualizing project timelines

The Project Timeline Whiteboard by ClickUp offers a comprehensive platform for teams to plan, visualize, and track project timelines in real time. It provides a dynamic workspace where team members can create, edit, and collaborate on project schedules, milestones, and dependencies with ease.

❤️ Why we love this whiteboard template: This template provides a user-friendly interface with customizable features, allowing teams to edit project timelines. It promotes accountability by providing visibility into project progress and deadlines, facilitating communication and decision-making among team members.

👉 Try This CickUp Template Here

⭐️ Pros:

  • User-friendly drag-and-drop design improves functionality and access for every team member.
  • Encourages immediate cooperation and communication, fostering unity and collective effort.
  • Aids in structuring and timing projects, ensuring teams remain orderly and on schedule to successfully meet deadlines.

❗️ Cons:

  • Limited customization options for complex project structures or dependencies may require workarounds or manual adjustments.

Benefits of Whiteboard Templates

🖼️ Enhanced Visual Communication

Whiteboard templates allow teams to convey complex ideas and concepts visually, making information easier to understand and retain.

🚀 Streamlined Collaboration

By providing a structured framework for brainstorming and planning, whiteboard templates facilitate seamless collaboration among team members.

⏰ Time Savings and Efficiency

Whiteboard templates offer pre-designed layouts and frameworks that make planning easier. Teams can quickly organize thoughts, outline strategies, and map out workflows without starting from scratch, saving valuable time and resources.

 

Tips on How to Use Whiteboard Templates

👉 Plan Before You Begin

Before diving into the whiteboard template, take some time to plan your objectives and desired outcomes. Clarify the purpose of the session and identify key topics or areas to focus on.

👉 Encourage Active Participation

Foster a collaborative environment by encouraging all team members to actively participate in the whiteboard session. Invite everyone to contribute their ideas, perspectives, and insights. Use features like voting or commenting to engage team members and gather feedback.

👉 Iterate and Refine

After completing the initial brainstorming or planning session, don’t be afraid to iterate and refine your work. Take time to review the content on the whiteboard, identify areas for improvement, and make necessary adjustments. Use the template’s editing tools to rearrange elements, add additional details, or clarify information.

 

Common Mistakes to Avoid with Whiteboard Templates

🚫 Overcrowding the Canvas

One common mistake is overcrowding the whiteboard canvas with too much information or too many graphs. This can overwhelm viewers and make it difficult to focus on key ideas.

  • ✅ Solution: Prioritize clarity and simplicity. Limit the number of elements on the canvas and use whitespace effectively to create visual balance.

🚫 Ignoring Collaboration Tools

Another mistake is underutilizing the collaboration tools available within the whiteboard platform. Many whiteboard templates offer features such as real-time editing, commenting, and voting, which are designed to enhance collaboration and engagement. Ignoring these tools can hinder teamwork and limit the effectiveness of the template.

  • ✅ Solution: Encourage team members to actively participate and utilize collaboration features during brainstorming or planning sessions. Provide guidance on how to use these tools effectively and incorporate them into your workflow to maximize collaboration.

🚫 Failing to Save or Document Progress

Failing to save or document progress on the whiteboard template is a common oversight that can result in lost work or missed opportunities for follow-up.

  • ✅ Solution: Establish a protocol for saving and documenting progress throughout the session. Encourage team members to save their work periodically and designate someone to capture key insights, decisions, or action items discussed during the session.

People Also Ask These Questions About Whiteboard Templates

Q: What is a whiteboard template?

  • A: A whiteboard template is a pre-designed layout, like a mind map, used to visualize ideas or plan activities. It provides a structured canvas with customizable elements like text boxes and shapes, facilitating collaboration and creativity in brainstorming sessions or project planning meetings. It is a savior for HRs, whether they are searching for an onboarding template, a wellness plan template, or even recruiting. This is always a great option.

Q: What elements are typically included in a whiteboard template?

  • A: Whiteboard templates typically include customizable text boxes, shapes, icons, and connectors. These elements allow users to visualize ideas, organize information, and plan activities effectively.

Q: Can a whiteboard be customized?

  • A: Yes, whiteboards can be customized to suit specific needs and preferences. Users can adjust the layout, add or remove elements, change colors and fonts, and incorporate their own content. Customization options vary depending on the whiteboard platform or software used.

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