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24 Workplace Apps For Productive Teams [Software Leaders For 2021]

By April 28, 2021 May 4th, 2021 No Comments

Humans hate sitting still. We’re always looking for the next excuse to move, the next move to make, or the next trip to take.

Knowing this, it should come as no surprise that we’ve been trying to get our work to be as mobile as we want to be since the moment computers got small enough for us to wonder if we could just pick them up and take them out of the office – enter the workplace app.

Best-Workplace-Apps-For-Productive-Teams

We started out on a light jog toward work mobilization with the first technically portable, although terribly clunky, laptops and cell phones invented in the 1980s. The advent of the internet in the 1990s sent us into a full-on sprint toward work without borders, triggering the design of streamlined devices for more efficient and more connected mobile work.

Those devices grew even more streamlined year after year. In just a handful of years, we graduated from lumpy palm pilots and Blackberries to sleek connected cellular devices.

I mean…just look at how far we’ve come…

Palm-Pilot-Ad

The latest innovations in this journey — multifunctional workplace apps — enhance and optimize how we do mobile work. Increasingly digital workplaces have made the development, growth, and use of apps of all kinds skyrocket. By some estimates, mobile app revenue in the United States alone has spiked from around $97 billion in 2014 to around $582 billion in 2020. From 2019 to 2020, people downloaded about 250 million apps each day.

Before we hop into our list of the best workplace apps for 2021, let’s answer the first question you might be asking yourself…

What are workplace apps?

Workplace apps (short for applications) are programs you can install, use, and sync across all your devices to do work, and anything else you need to do, practically anywhere.

These new apps let you take part of your workplace everywhere you go. Some help you collaborate with teammates distributed across the world. Others allow you to gather virtually for events. In short, with workplace apps, you can do from anywhere a range of things you could previously do only in person.

Browse the list below to find a variety of workplace apps that will save you time, clear your head, and improve your work. They all have the potential to help in-person, remote, and hybrid companies create the thriving, interconnected, agile work ecosystems of the future.

Workplace Software: Recognition & Appreciation Apps

1) Caroo

Granting your wish to put happiness in a box.

Caroo Employee Care Software

Caroo is your secret for cultivating connectivity in an increasingly distanced working world. Each box (packed with thoughtful gifts and wholesome snacks) you send through Caroo represents a memorable interaction between you and your team. Even after the box has been emptied, the positive impression made by everything it once held will live on.

Key Features

  • A centralized platform that organizes mailing addresses
  • Customization options that add extra sentimental value
  • Feeding America donations that are covered with each box

The WOM on Caroo:

“HUGE SUCCESS! Employees loved the snacks and it was such a great morale booster. Easy and inexpensive way to show them how much we care. Best money we’ve spent in awhile!”

Pricing/Plan Details: Boxes start at $26.95. Find pricing details here.

Explore this workplace app: Caroo


2) Nectar

Launch a long-term cycle of organic positivity.

Nectar-Employee-Wellbeing-Recognition

This platform, the ultimate employee engagement software, creates a thriving recognition “happy place” for your team. It allows users to distribute rewards and recognition, and it also features a social media style feed that spotlights good work and core-value alignment. As more people see the feed, more people dole out recognition, and the cycle of goodness just continues getting better and better from there.

Key Features

  • A centralized dashboard that creates transparency, buzz, and enthusiasm
  • Integrations that make it easy to connect across other platforms
  • Challenge features that rally employees around specific goals

The WOM on Nectar:

“I’ve used other employee-recognition platforms in the past, and I’ve got to say that Nectar’s is by far the best. The experience is intuitive, the platform is sleek and easy-to-use, and it has all of the features that one would want and need. It makes saying thanks to colleagues meaningful & more public (we all know we want that). Plus they include some awesome gifts, points, and swag that you can gift. And lastly, it’s a great way to automated reminders for birthdays, work anniversaries, and events especially since I’m such a forgetful person. I highly recommend Nectar!”

Pricing/Plan Details: Starts at $0/month. Get started here.

Explore this workplace app: Nectar


3) Blueboard

Show appreciation by sparking their passion for life.

This is the ultimate platform for anyone who considers experiences their preferred language of recognition. Blueboard’s team handles all the tedious planning details. Users may simply browse a diverse selection of activities and adventures, select the perfect employee experience, and pass it on to their team members.

Key Features

  • A client success team that guides your program
  • Story capture features that help publicize the program
  • A range of experiences to cover everything from fun to fulfillment

The WOM on Blueboard:

“We were trying to give our staff more meaningful rewards. We were stuck in the rut of giving gift cards that no one could even remember. We wanted to provide more experiential rewards and this was the perfect solution. Blueboard has done that and more. We’ve also been able to implement an anniversary program which we weren’t doing before, and it is a huge hit!”

Pricing/Plan Details: Pricing varies depending on experiences. Talk to Blueboard to get more details.

Explore this workplace app: Blueboard


4) Assembly

Create a company cultural identity that speaks louder than words.

Assembly-Employee-Recognition

Assembly is the rewards and recognition software that unifies all your activities under the frame of your company culture. Design and deliver meaningful rewards, such as a lunch with the CEO or an expense-covered class, that treat employees while reinforcing your cultural priorities and core values. The end result is employees who aren’t just satisfied and appreciated, but who are also deeply engaged and involved with company success.

Key Features

  • A quick-look sidebar that spotlights core values
  • A variety of badge options that applaud specific skills
  • A feed that makes recognition moments even more special

The WOM on Assembly:

“It allows for creativity, it’s honestly fun to create awards, use badges and find fun animated gifs, and worth seeing what other people have posted. And, while its a small gesture, and we help each other out anyway, it really does help you feel appreciated when you go the extra mile. The weekly summaries are also fun. Overall creates a little friendly competitiveness but it never gets past friendly.”

Pricing/Plan Details: Starts at $0/month. Get started here.

Explore this workplace app: Assembly

 

Workplace Software: Wellness & Team Culture Apps

5) Wellable

Turn your mobile device into a wellness app that gets you.

Can you deliver wellness through an app? You can with Wellable, in a way; this culture software allows you to create a framework for wellness by offering classes and tips — all which employees can receive on their own devices according to their own preferences. Your entire company can engage in wellness together while each individual gets something perfectly catered to their goals and their lifestyle.

Key Features

  • Integrations with wearables that create a 360-degree view of wellness
  • Analytics that provide actionable insights to optimize programs
  • Gamification features that motivate and unite your community

The WOM on Wellable:

“It has been great to encourage wellness within the office and get people inspired to take better care of themselves – especially during the pandemic. We all like prizes, so I think there is some motivation beyond wellness, but getting into the habit of paying attention to what we eat and exercising is always a benefit, no matter what the driving force behind it.”

Pricing/Plan Details: Annual programs start at $75/month. Get started here.

Explore this workplace app: Wellable


6) Outback Team Building

Work events should never feel like work.

One of our favorite virtual team building resources, Outback Team Building makes providing engaging activities as easy as providing workplace snacks. The hardest thing you’ll have to do is choosing just one activity from the extensive selection of in-person or remote activities featured on their website. After that, Outback handles everything else so you can take a deep breath and savor the priceless moments of bonding with your team.

Key Features

  • Dedicated event coordinators that help run events
  • Virtual and in-person options
  • Expert consultations that produce the best-possible event

The WOM on Outback:

“We have had a great experience with all of my contacts at Outback from booking to execution. Our event facilitator was wonderful and all who attended raved about how fun the event was.”

Pricing/Plan Details: Pricing varies depending on events. Talk to Outback to get more details.

Explore this workplace app: Outback Team Building


7) Confetti

For teams that take fun seriously.

Confetti’s user-friendly platform makes it easy to find exactly the event you’re looking for. You can browse curated collections of activities by differentiating features, including group size or price point. You can even filter only the options with shippable, tactical components, such as watercolor paints and cookie ingredients.

Key Features

  • Instant price quotes based on your event type and expected attendance
  • Enterprise package options that save you time and money
  • Invitation features to make event communication seamless

The WOM on Confetti:

“Our events with Confetti have been awesome! Their vendors are always knowledgeable, flexible and organized.”

Pricing/Plan Details: Pricing varies depending on events. Sign up to get a custom proposal.

Explore this workplace app: Confetti


8) The Go Game

Fun that also fuels your high-powered team.

The Go Game Team Building Activity For Work

The Go Game specializes in delivering experiences that aren’t just fun, but are also fulfilling. Their strategically designed virtual sessions show attendees a good time while also nurturing communication, creative thinking, and problem-solving skills. By the end of each event, employees will be grinning while also feeling connected and reinvigorated for their next challenge.

Key Features

  • Game hosts that are dedicated to your event’s success
  • Customization features that let you create your very own event
  • 3 game-play modes that provide exactly the experience you want

The WOM on The Go Game:

“GoRemote is like a virtual portal of joy.”

Pricing/Plan Details: Subscription plans start at $3.40/seat/month. Finding pricing details here.

Explore this workplace app: The Go Game

 

Workplace Software: Recruitment & Onboarding Apps

9) Bambee

Your match-making service for skilled human resources professionals.

Bambee-Product

Bambee is an HR outsourcing service that listens to your needs and then matches you with an HR guru who has the precise skill set you need right now. One of their skilled HR professionals can help you take your company to the next level, whether you need help developing policies, understanding and complying with regulations, and so much more.

Key Features

  • Real-time chat that lets you get help whenever you need it
  • A dedicated platform that streamlines HR process management
  • Advanced record-keeping tools that help you maintain compliance

The WOM on Bambee:

“We had an HR contract who was hiring lawyers to deal with compliance issues in California. We replaced both of them with Bambee. They have helped us become far more compliant in over 20 states and have helped us develop a multi-state compliant employee handbook (and this was no small task!).”

Pricing/Plan Details: Plans start at $79/month. Finding pricing details here.

Explore this workplace app: Bambee


10) Zenefits

The intuitive human resources platform designed for humans.

Zenefits is an HR platform you can use to visualize, manage, and streamline your HR processes, from culturally significant events like onboarding to necessary administrative goals such as payroll.

Key Features

  • An interactive employee directory that helps you keep track of all your people
  • A specialized platform that simplifies benefits administration
  • Advanced features that help you get a handle on payroll

The WOM on Zenefits:

“This is a great software for a distributed workforce. We have employees in different 20 states and 40 different locations. Zenefits makes it easy for us.”

Pricing/Plan Details: Plans start at $8/per employee/per month. Finding pricing details here.

Explore this workplace app: Zenefits


11) ZipRecruiter

Don’t just find candidates; find your perfect people

ZipRecruiter_Dash

Sure, ZipRecruiter is a place to post jobs, but really, it’s a launching pad for finding the right people. Instead of just posting jobs, use this platform to distribute your postings to a network of job sites, receive data-driven candidate matches, and then manage and sort everything using a helpful dashboard that displays all the info you need.

Key Features

  • Templates that make it easy to create and distribute job descriptions
  • Data-based matching features that help narrow the candidate pool
  • Application invitations that get you noticed by well-matched candidates

The WOM on ZipRecruiter:

“The platform is very user-friendly. It felt easy to navigate and fill in the information requested. I also really liked the design and colors. It made me feel like a game. And because it is easy to navigate, I felt more prompted to access it every day. I also really like the 1-click apply button because it makes job applications way easier.”

Pricing/Plan Details: Pricing varies depending on needs. Get started for free.

Explore this workplace app: ZipRecruiter


12) Trainual

Process documentation doesn’t have to be boring.

Trainual-Dash

Trainual is your hub for getting all those pristine processes you’ve perfected over the years fully documented, and documented in a way that allows others to easily absorb, understand, and execute them.

And these aren’t your average text-only process documents. With trainual, you can make the documentation interesting and interactive with videos, photos, and other integrations.

Key Features

  • Tons of templates that give you a head start on documentation
  • A public platform that makes information transparent and searchable
  • Onboarding features that make it easy to provide specific roles with the right info

The WOM on Trainual:

“Trainual has been a great platform for us to document our business practices. We’ve also used it as a learning automation software for all of our training purposes. Great product.”

Pricing/Plan Details: Plans start at $99/per month. Get a 7-day free trial here.

Explore this workplace app: Trainual

 

Workplace Software: Productivity & Collaboration Apps

13) monday.com

Where organized teams connect and collaborate.

Where does remote work happen? Before monday.com, you might have found it difficult to answer that question.

monday.com is the answer; it’s the place where work, including remote work, happens.

It’s a platform where you and your team — regardless of your physical location — can collaborate on all your important projects together and in real time. See workflows and key metrics, share and comment on ideas, and so much more. Use it for tons of different high-priority work, including office management, workflow management, and executive assistant work.

Key Features

  • Customizable boards that offer flexible project views
  • Automations that save tons of time and stress
  • Integrations that allow you to connect with all the data you need

The WOM on monday.com:

“monday.com is an excellent tool because it is very flexible about the way you can display your tasks and visualize them. You can customize according to your needs and the methods adopted for your team. It is also suitable for notifying new events and informing about deadlines.”

Pricing/Plan Details: Plans start at $8/per seat/per month. Get a free trial here.

Explore this workplace app: monday.com


14) Nifty

Sync up with your team’s hopes and dreams.

Nifty

You could call Nifty a “goal facilitation platform.” It helps teams make sure the work they’re actually doing is aligning with the goals and milestones they’ve set.

Toggle between time-tracking features and milestone checkpoints (Gantt charts) to quickly get that invaluable sense of understanding where you stand in terms of tactical to-dos and also long-term visions.

Key Features

  • Visual timelines that help you keep track of progress and wins
  • A variety of views that make status check-ins easier than ever
  • Workload views that help you balance and delegate work

The WOM on NiftyPM:

“I simply love Nifty. It is my day to day management tool and makes my life so much easier. I would say is something in between Trello and Asana. It is more much more advanced than Trello but keeping it’s simplicity and has pretty much the same features than Asana but with a better UX.”

Pricing/Plan Details: Plans start at $39/per month. Get a 14-day free trial here.

Explore this workplace app: Nifty


15) Toggl Plan

Project management software for non-project managers

Toggl Plan

Toggl Plan is a platform that allows you to manage your time with the same drag-and-drop simplicity you love in other online collaboration platforms.

Just enter all your work and then take a step back. Look at how everything fits together and interacts together. Easily make changes before you get to work and also as you work, as deadlines, goals, and project details change.

Key Features

  • At-a-glance views that keep everyone in the loop
  • Drag-and-drop boards that make it easy to stay flexible
  • Real-time updates that keep everyone informed

The WOM on Toggl:

“Very intuitive software which is something that is important to me. Just decided recently to check this out when I saw it advertised and it’s a very nice software and very easy to use. Essentially just a calendar app that allows you to share with other people.”

Pricing/Plan Details: Plans start at $8/per user/per month. Get a 14-day free trial here.

Explore this workplace app: Toggl Plan


16) Trello

Make shuffling work as easy as shuffling cards.

Trello-Dashboard

Trello is an affordable, easy-to-use interface for classic card-style kanboard boards. Absolutely anyone, even those with zero experience in the kanban task management style, can create, share, collaborate on, and update boards without requiring training or instruction. (That’s why it stands out among similarly affordable project management alternatives.)

Key Features

  • Automations that reduce repetitive task loads
  • Cards that expand to reveal layers of information
  • Assignment and deadline tagging to connect people to work

The WOM on Trello:

“We use Trello for planning, project tracking, task allocation and tracking, order management, brainstorming, goal-setting… it is a versatile software I am usually recommending to everyone who needs something like this. In fact, many people I know are now loyal Trello users.”

Pricing/Plan Details: Plans start at $0/per month. Find pricing details here.

Explore this workplace app: Trello

 

Workplace Software: Communication Apps

17) Slack

The only place you need to go to stay in the loop.

Tons of companies, teams, and even social groups use Slack to create a one-stop communication hotspot. Find everyone you could ever need to communicate with in one place, and even connect apps to create your perfect functionality. Create channels for subgroups and projects to keep your internal communication streamlined. Best of all, find yourself pulling away from the segmented, siloed, fragmented one-touch messaging tools of the past (a.k.a. text and email).

Key Features

  • Searchable chat histories that make it easy to track down key info
  • Chat-to-call functionality that enable quick clarifications
  • In-app file sharing that helps you keep working in just one window

The WOM on Slack:

“The best part about Slack is the simplicity to get up and going. You can be up and running within 5 minutes and have team members communicate easily and efficiently. Added to that the integrations to make Slack the single point of reference means it’s hard to choose a favourite feature.”

Pricing/Plan Details: Plans start at $0/per month. Find pricing details here.

Explore this workplace app: Slack


18) Zoom

Making proximity an obsolete prerequisite for human connection.

zoom-wine

Zoom was a popular video conferencing platform before the COVID-19 pandemic ushered in a new age of working from home. These days, it basically needs no introduction.

This platform allows you to meet, via video, face-to-face with anyone, even anyone on the other side of the world. With tons of security features and also no-sign-in participation features, this versatile tool has become the go-to for anything from webinars to family birthday parties.

Key Features

  • Robust security features that protect your privacy
  • Reactions, polls, and screen sharing features that enable quality interactions
  • Recording capabilities that allow you to capture key moments

The WOM on Zoom:

“We are all able to share screens and see the same content together, at the same time. We do not have to email our spreadsheets or presentations before the meeting, constantly reminding everyone where to look or what we are discussing to stay on topic. We are able to see our team’s faces for better communication, which leads to better understanding and interaction.”

Pricing/Plan Details: Plans start at $0/per month. Find pricing details here.

Explore this workplace app: Zoom


19) Whereby

Claim a virtual meeting room of your own.

Whereby

Whereby is the free-thinking, no-strings-attached video platform for people who want to get together and start exchanging ideas fast.

Their technology is designed to launch instantly on any web browser with no downloads or sign-ins required. You can even design a custom url to use every time you meet, so no one has to scour their emails trying to find the exact link for this particular meeting.

Key Features

  • Chat and reaction features that facilitate interaction
  • Locking capability that enables one-click security
  • Branding options that let you “decorate” your virtual room

The WOM on Whereby:

“It is a very complete and easy-to-use videoconferencing tool, the user interface is really friendly, you can also mark your room with your own logo, the chat function is ideal for sharing complementary information, it does not require an application to use It also allows times of unlimited meetings, you have the option to share screens without installing extensions, it is also very practical to be able to customize your channel with different styles.”

Pricing/Plan Details: Plans start at $0/per month. Find pricing details here.

Explore this workplace app: Whereby


20) Teams

Get it together without getting overwhelmed.

Microsoft-teams-dash

Microsoft Teams is a communication hub that allows Microsoft Suite users to do everything in one place. Make voice and video calls, engage in workplace chats, check up and update your calendar, and so much more.

It works best with Microsoft Suite but it also has apps, including Trello and Asana, that allow users to layer on additional functionality.

Key Features

  • Meeting features that accommodate groups of practically any size
  • Apps and extensions that provide customized layers of functionality
  • Co-authoring features that enable real-time team editing

The WOM on Teams:

“I like that Microsoft listens to user input and feedback. Microsoft updates frequently incorporating desired features without delay. Teams offers a menu of options with advertised increased security compared to other products.”

Pricing/Plan Details: Plans start at $0/per month. Find pricing details here.

Explore this workplace app: Teams

 

Workplace Software: Note Taking Apps

21) Otter.ai

Don’t just take notes; capture them.

Otter.ai puts the tools for clear, professional transcription and note taking at everyone’s fingertips.

The app’s technology allows anyone to record and transcribe meetings and interviews and then organize and process their notes without purchasing all the expensive equipment journalists tote around.

Capture exactly what was said and then share that original recording as a single source of truth.

Key Features

  • Recording that helps you catch every key point
  • Transcribing features that save you from manual copying
  • Collaboration features that allow you to share key knowledge

The WOM on Otter.ai:

“What I like the best about Otter.ai is that it is extremely helpful for transcribing meeting notes. It’s accurate for the most part. The fact that it integrates with your calendar is extremely helpful as the app notifies you that you have an upcoming meeting and whether you would launch the App to begin transcription. Also, the ability to share with other members on your team is very helpful for collaborating. The ability to take notes and comments is also a very useful tool for collaboration.”

Pricing/Plan Details: Plans start at $0/per month. Find pricing details here.

Explore this workplace app: Otter.ai


22) Evernote

Think outside the notebook.

Evernote-App

Evernote will make you wonder how anyone ever just used an old-fashioned notebook for their note-taking needs. This note taking and organization platform has tons of features you never knew you needed. Sync across all your devices, add supplemental media to your information, and allow powerful search functionality to save hours of time you used to spend flipping frantically through paper pages.

Key Features

  • Automatic syncing that keeps everything up to date
  • App integrations that let you send notes to your other favorite tools
  • Web clipper that allows you to capture ideas in seconds

The WOM on Evernote:

“Evernote is an excellent, well-designed, comprehensive note organizing platform which allows profound ease of accessibility of your information wherever you are. These features make it extremely useful for business or personal use.”

Pricing/Plan Details: Plans start at $0/per month. Find pricing details here.

Explore this workplace app: Evernote


23) Microsoft OneNote

Arrange your notes according to your brain’s specifications.

Microsoft-OneNote-dash

If you used to love using binders with tons of color-coded dividers and tabs, then you’ll love Microsoft OneNote. Take your notes and then organize them into beautifully colored coded and tagged categories that make it easy to find the information you need. (Think of it as your memory’s secondary storage warehouse.)

Key Features

  • Media integrations that allow you to enhance notes with audio and video
  • Tagging capabilities that enable layers of data-based organization
  • Sharing features that make knowledge transparency a breeze

The WOM on Microsoft OneNote:

“I organize notes and professional information through OneNote and what I like the most is that I can access them whenever I need them from anywhere, not only on my computer or laptop, but also on my mobile device, as it has an efficient synchronization. I like how easy it is to store and keep organized large amounts of information and files, plus how light it is and how fast it works.”

Pricing/Plan Details: Plans start at $5/per user/per month. Get a 1-month free trial here.

Explore this workplace app: Microsoft OneNote


24) Google Keep

Why store information in your brain when you can keep it in Keep?

Google-keep-home

Google Keep is the G Suite note-taking app optimized for mobile use. While you can use it to take notes when you’re at your desk or relaxing at home, its true benefit comes when you’re on the go — when you’re out on a jog and you have the perfect idea or you need to jot down a phone number before you forget it.

Your notes will be accessible from any device, both desktop and mobile. You can even integrate your Keep notes with Google Drive.

Key Features

  • Reminders that help you catch everything
  • Checklist formatting that helps you catch every step
  • Sharing features that keep everyone updated on progress

The WOM on Google Keep:

“I like how I can pin and search any notes from Google Keep. I also like how once I delete the notes, the notes with be in the trash for 30 days before being officially deleted. This is beneficial for retrieving any notes I need back before the 30 days are up. The color-coding feature is a nice touch and helps me remember which lists are associated with different topics.”

Pricing/Plan Details: Free

Explore this workplace app: Google Keep


People Also Ask These Questions About Workplace Apps

Q: What is a workplace app?

  • A: Workplace apps (short for applications) are programs you can install, use, and sync across all your devices to work practically anywhere. This list features a variety of workplace apps that will save you time, clear your head, and improve your work.

Q: What does a workplace app need to have to be considered the best?

  • A: The most basic answer is that people, people at all levels of the company, need to use it. They can’t simply use it for a week and then forget about it; they must keep using it in the long run. In other words, to be considered the best, a workplace app must be useful. It has to provide value. The software must have pristine functionality, versatility, and also compatibility across iOS, Android, and other operating systems. To be the best, an app must fill a workplace need and fulfill it so well that it becomes a mainstay, an indispensable tool for helping you do what you do.

Q: What are the benefits of using workplace apps?

  • A: Workplace apps make doing work easier. Whether you need to improve your communication, enhance productivity, or develop your workplace culture, one of these workplace apps will help you get the job done.

Q: How can I find useful workplace tools for 2021?

  • A: You can find 24 workplace tools for 2021 in this roundup, which features employee apps and software for accomplishing anything from recruitment and hiring to team collaboration.

Q: What workplace software do I need for a small business?

  • A: Small businesses can benefit from cost-effective workplace apps that streamline how their small teams communicate, how they recruit new team members, and how they complete projects critical to future growth.

Q: How much do most workplace apps cost?

  • A: Many workplace apps offer free basic monthly plans while those with advanced functionality can cost up to $99/per month. Find options across a full range of price ranges in this roundup of workplace apps.

Q: Are there any free workplace apps out there?

  • A: Yes, there are many free workplace apps you can download and start using today. Other workplace apps will offer a free trial to test it out for a week or two to see if you find it useful. The key is to do some research to see if the app is free, and if it is not, find out what kind of free trial you can sign up for.

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